In preparation for year-end and the generation of employee Wage and Tax Statements, form W-2, by the State Controller’s Office, employees are requested to submit address changes to District Administrative Offices or Human Resource Services.
Employees who have moved or made address changes and who have not yet submitted that information should complete a new W-4 and submit it to District Administration Offices or Human Resources by Dec. 23, to guarantee system change.
All wage and tax statements, form W-2, are mailed to the most current system address. If the address is not correct, the W-2 is returned to Division of Statewide Payroll by the U.S. Post Office. It is not forwarded.
If the employee does not receive his or her W-2, he or she can request an informational copy or a duplicate W-2 form that can be used in the filing of income taxes. In the event he or she requests a “duplicate W-2 form,” the request must be accompanied with a $5 fee. All requests for duplicate W-2 forms or informational copies must be made in writing and signed by the employee.
Currently, the State Controller’s Office is working
on a project to create an electronic copy of the W-2. With the new electronic
version of the W-2, employees will have the ability to print their W-2
directly from the Internet. SCO plans to have this ready in January
for the 2005 W-2s. More information will be sent out as the project
gets closer to completion.
Earned Income Credit
Social Security Wage Base Changing
Withholding and/or Beneficiary Designation Changes