The use of electronic timesheets will be phased in over the next five months, beginning with the next pay period. The first wave of users includes ITD personnel from the Division of Administration as well as time-entry and time-verification personnel from other divisions and the districts.
Training for this first wave of users began in early October. Training for subsequent users is scheduled to begin the first week of January, and the use of the electronic timesheets for those remaining sections will roll out in two-week intervals through March.
While the electronic timesheet is being phased in, personnel
not yet trained to use it will continue to complete timesheets on paper
or will use Microsoft Excel much as they do now.
Although project managers do not anticipate major problems, they are very interested in the payroll component of the new system because it impacts the most people.
Consequently, for the first pay period (Nov. 6-19), ITD personnel must create two copies of their timesheet: One for the new Advantage system and one for the old IFMS as a backup.
This dual entry is required as a precaution in case problems surface with Advantage that would require postponing its use briefly. This approach would allow ITD to fall back on the old IFMS system to process payroll data if necessary.