ITD begins transition to new e-mail addresses
ITD began a transition early this month to a new e-mail address format that aligns with a change in department domain name, whichwas introduced last spring.
All ITD personal e-mail addresses will use the following format, to comply with ITRMC standards: first firstname.lastname@example.org. The last name will be followed by a numeral, such as 2, 3, 4 in the event that more than one employee share the same last name and first initial.
Previously, most e-mail addresses consisted of first letter of first name followed by email@example.com.
Its a good change to have all e-mail addresses follow the same pattern. This was a good time to make the change to remain consistent with other state agencies and to allow us to start with a clean slate, said Mark Richardson of Information Services. We urge employees to be very careful when they give out their new e-mail address and to reserve e-mail for official use.
ITD has begun a six-month transition period in which old e-mail addresses will be maintained. Any e-mail addressed to an employee using either the new or old address will continue to reach the recipient during the transition.
Employees should start informing their professional contacts of the change immediately, because the old address will cease to function in late February or early March.
At the end of the six-month period, e-mail that is addressed to the old address will not be forwarded to the recipient, Richardson explained. An automated response will be sent to the originator of the e-mail saying: The e-mail account does not exist at the organization this message was sent to. Check the e-mail address or contact the recipient directly to find out the correct address.
Employees need to be especially careful to notify organizations that require registration to receive e-mail or on-line access. That includes professional publications and membership-based organizations.
Anyone who wants to use a first name that is different than the one used in official ITD files such as a nickname should contact the Help Desk by Sept. 10 to request a special address.