Until recently, ITD employees who were looking for training
classes found out about the schedule from their supervisors,
word of mouth or from a message board in the common areas.
Often, those interested in a particular training found out
too late or were unaware the class they wanted was held elsewhere
in the state.
anyone with access to the Intranet can view the new training
calendar of district- and headquarter-sponsored classes. If
you were to view the calendar today, you would see everything
from Microsoft computer software classes in headquarters to
Hazmat, WAQTC and First Aid/CPR classes offered in the districts.
What (the online schedule) allows us now is to have
all of our internal training in one place and we can go check
one place, said Jim Phillips, Organizational Development
Specialist in the headquarters-training center.
It doesnt matter if Im in a shed in the
far reaches of the state, as long as I have the Intranet,
I can find out what training is available. If Im interested
in professional development, Im at nobodys mercy
but my own in terms of looking at it and seeing whats
The training calendar can be accessed through the Calendars
or Training tab on the Intranet portal page. In
the future, the calendar will be available on the ITD public
website, featuring classes that are offered to contractors.
At the site, if you hover the cursor over each class, the
full title will appear; click on the class and a new window
will provide contact information, location, and class description.
Soon the site will feature a link to the 733 Form, needed
to register for a training class. The date the class begins
is shown in a green font. If the class is more than one day,
the class title is grayed-out on the following dates.
The information about the class will only be on the start
At the top of the calendar, the user can toggle from month
to month. The user also can customize the calendar so that
it shows only the classes in his/her district, the whole organization
or any combination of districts and headquarters by checking
or un-checking each district number.
The search feature allows an employee to find
training sessions by typing in the entire title of the class
or key words in the title such as: asphalt, first-aid, communication
or stress. This feature also can be customized by district.
The calendar was a collaborative effort involving the Headquarters
Training Department, which deals with computer and professional
development classes; The Division of Highways Training Department,
which deals with technical training and coordinates classes
with the Federal Highway Administration; and the EST (equal
opportunity/safety/training) representatives in each district.
We started working on this last spring, said
Phillips. We got input from folks in the districts,
DOH Training and Web Services and then the folks in Web Services
put it together for us.
Because the directions for class registration can be
incorporated in the class information, the new calendar reminds
everyone that an ITD Form 733 must be signed by the supervisor,
(or, if in the districts the ESTs), before being sent to the
contact person for the class. It can help alleviate problems
that occur by not following the proper procedure.