ITD 02868 (Rev. 5/01)
Adopt-A-Highway Program Agreement Terms and Conditions
The Idaho Transportation Department, hereinafter called ITD, and ,
hereinafter called the Volunteer Group, recognize the need and the
desirability of litter-free highways and are entering into this Adoption
By submitting below, the Volunteer Group, both jointly and severally,
acknowledges the hazardous nature of the work and agrees, both jointly and
severally, to the following terms and conditions:
The Volunteer Group chairperson serves as
spokesperson for the Volunteer Group and is the Volunteer Group's contact
with ITD. Any change in contact person information will be
provided to the District Adopt-A-Highway Coordinator and ITD's Volunteer
The Volunteer Group Alternative
Representative serves as spokesman for the Volunteer Group when ITD is
unable to locate the Volunteer Group contact person.
All Volunteer Groups, with the exception of
individual/family groups, will provide the name and daytime telephone
number of the Alternative Representative.
Participants of the Volunteer Group agree
to obey and abide all laws and regulations relating to safety and such
terms and conditions as may be required by the District Engineer for
special conditions on a particular adopted section.
Volunteer Group members shall be required
to sign a release form and attend a safety meeting conducted by the
Volunteer Group before participating in a litter cleanup. Every
Volunteer Group shall conduct at least one safety meeting per year.
Every Volunteer Group shall inform all
participants of the possible presence of dust, exhaust fumes, plant
pollens, sprays, etc. Any participants who may have allergic
reactions to any of these conditions should be advised to refrain from
participating in the litter cleanups.
Participants shall not pick up syringes,
needles, dead animals, and materials that appear to be toxic, hazardous,
or contaminated with blood or urine. The volunteer group contact
person will notify ITD of the location of these types of items.
Each Volunteer Group shall be responsible
for maintaining a first aid kit and adequate drinking water while
participating in litter pickup.
The Volunteer Group shall obtain required
supplies and materials from ITD during regular business hours.
Supplies will be obtained by the Volunteer Group by completing an
ITD-2863, Adopt-A-Highway Equipment Request
ROADSIDE LITTER PICKUP traffic control
signs (48" x 48" roll-up) shall be obtained from ITD (except in
adopted segment areas having drop-down traffic control signs, properly set
up by the Volunteer Group prior to beginning the cleanup, and returned to
ITD within one week after the cleanup has been completed.
Unused supplies furnished by ITD shall be
returned to ITD within one week following each cleanup. At the
discretion of the District Engineer, safety vests and trashbags may be
checked out to the Volunteer Group for longer periods of time.
The Volunteer Group shall be responsible
for placing litter in trashbags furnished by ITD. The bags shall be
tied and placed on the roadway shoulder for pickup by ITD.
Persons or Volunteer Groups shall not be
denied the opportunity to participate in this program because of their
race, sex, color, or national origin.
Volunteer groups that promote racial
intolerance or harassment are not eligible to participate in this program.
Each Volunteer Group shall be responsible
for prohibiting participants from either possessing or consuming alcoholic
beverages or illegal drugs while on the adopted section.
When participants are younger than 18 years
of age, the Volunteer Group shall furnish supervision by a minimum of one
adult for every 10 participants. Participants younger than 18 years
of age must have their release form signed by a parent or legal guardian
before participating in the Adopt-A-Highway Program.
The Volunteer group shall pick up litter a
minimum of two times a year, or more frequently if needed. Volunteer
Groups will complete a Cleanup Report Card for each pickup and send the
card to ITD's Volunteer Services Coordinator.
Volunteer Groups should adopt a section of
roadway that is 2 miles long, when possible. Shorter sections may be
adopted when conditions prohibit adopting 2 miles.
Volunteer Groups shall be required to adopt
a section for two years.
ITD agrees to accomplish the following:
ITD will erect an Adopt-A-Highway sign at
each end of the adopted section. The signs will display the
Volunteer Group's name or acronym as approved by ITD.
ITD will provide safety vests, trashbags,
traffic control signs, and safety literature for the use of Volunteer
To the extent possible, ITD will remove the filled
trashbags from the roadsides the first ITD workday following the Volunteer
Additional terms and conditions
The Volunteer Group acknowledges and agrees that if any actions by the
Volunteer Group relative to the performance of this agreement are
determined to be contrary to any legislative restrictions on the use of
appropriated funds for political activities or ITD policy, rules, or
procedures, ITD shall have the right to take any and all necessary remedial
actions, including, but not limited to, the removal of the Adopt-A-Highway
signs displaying the Volunteer Group's name or acronym.
If, in the sole judgment of ITD, it is found that the adopting Volunteer
Group is not meeting the terms and conditions of this Agreement, upon 30 days'
notice ITD may terminate the Agreement and remove the Adopt-A-Highway signs.
This Agreement may be modified in scope or altered in any manner at the sole
discretion of ITD. ITD reserves the right to modify or cancel the
Adopt-A-Highway Program at any time and for any reason at the sole discretion
ITD and the Volunteer Group both recognize and agree that in no event shall
ITD have the right to control the Volunteer Group in performing the actual
details of picking up of litter from the section of roadway adopted by the
Volunteer Group and, in picking up litter, the Volunteer Group shall act as an
ITD recognizes (volunteer
group name) as the
adopting Volunteer Group for the following roadway section:
the Volunteer Group accepts the responsibility of picking up litter in this
section of highway at least two times per year and promoting a litter free
environment in the community for a period beginning ,
20, and ending ,
Authorized Contact for Volunteer Group: