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ITD 02868 (Rev. 5/01)  

Idaho Adopt-A-Highway Program Agreement
Terms and Conditions

The Idaho Transportation Department, hereinafter called ITD, and , hereinafter called the Volunteer Group, recognize the need and the desirability of litter-free highways and are entering into this Adoption Agreement.

By submitting below, the Volunteer Group, both jointly and severally, acknowledges the hazardous nature of the work and agrees, both jointly and severally, to the following terms and conditions:

  • The Volunteer Group chairperson serves as spokesperson for the Volunteer Group and is the Volunteer Group's contact with ITD.  Any change in contact person  information will be provided to the District Adopt-A-Highway Coordinator and ITD's Volunteer Services Coordinator. 

  • The Volunteer Group Alternative Representative serves as spokesman for the Volunteer Group when ITD is unable to locate the Volunteer Group contact person.

  • All Volunteer Groups, with the exception of individual/family groups, will provide the name and daytime telephone number of the Alternative Representative.

  • Participants of the Volunteer Group agree to obey and abide all laws and regulations relating to safety and such terms and conditions as may be required by the District Engineer for special conditions on a particular adopted section.

  • Volunteer Group members shall be required to sign a release form and attend a safety meeting conducted by the Volunteer Group before participating in a litter cleanup.  Every Volunteer Group shall conduct at least one safety meeting per year.

  • Every Volunteer Group shall inform all participants of the possible presence of dust, exhaust fumes, plant pollens, sprays, etc.  Any participants who may have allergic reactions to any of these conditions should be advised to refrain from participating in the litter cleanups.

  • Participants shall not pick up syringes, needles, dead animals, and materials that appear to be toxic, hazardous, or contaminated with blood or urine.  The volunteer group contact person will notify ITD of the location of these types of items.

  • Each Volunteer Group shall be responsible for maintaining a first aid kit and adequate drinking water while participating in litter pickup.

  • The Volunteer Group shall obtain required supplies and materials from ITD during regular business hours.  Supplies will be obtained by the Volunteer Group by completing an ITD-2863, Adopt-A-Highway Equipment Request Form.

  • ROADSIDE LITTER PICKUP traffic control signs (48" x 48" roll-up) shall be obtained from ITD (except in adopted segment areas having drop-down traffic control signs, properly set up by the Volunteer Group prior to beginning the cleanup, and returned to ITD within one week after the cleanup has been completed.

  • Unused supplies furnished by ITD shall be returned to ITD within one week following each cleanup.  At the discretion of the District Engineer, safety vests and trashbags may be checked out to the Volunteer Group for longer periods of time.

  • The Volunteer Group shall be responsible for placing litter in trashbags furnished by ITD.  The bags shall be tied and placed on the roadway shoulder for pickup by ITD.

  • Persons or Volunteer Groups shall not be denied the opportunity to participate in this program because of their race, sex, color, or national origin.

  • Volunteer groups that promote racial intolerance or harassment are not eligible to participate in this program.

  • Each Volunteer Group shall be responsible for prohibiting participants from either possessing or consuming alcoholic beverages or illegal drugs while on the adopted section.

  • When participants are younger than 18 years of age, the Volunteer Group shall furnish supervision by a minimum of one adult for every 10 participants.  Participants younger than 18 years of age must have their release form signed by a parent or legal guardian before participating in the Adopt-A-Highway Program. 

  • The Volunteer group shall pick up litter a minimum of two times a year, or more frequently if needed.  Volunteer Groups will complete a Cleanup Report Card for each pickup and send the card to ITD's Volunteer Services Coordinator.

  • Volunteer Groups should adopt a section of roadway that is 2 miles long, when possible. Shorter sections may be adopted when conditions prohibit adopting 2 miles.

  • Volunteer Groups shall be required to adopt a section for two years.

  • Every Volunteer Group shall have the option of renewing the Agreement subject to the approval of the District Engineer, the Volunteer Services Coordinator, and continuation of the Adopt-A-Highway Program by ITD.

ITD agrees to accomplish the following:

  • ITD will erect an Adopt-A-Highway sign at each end of the adopted section.  The signs will display the Volunteer Group's name or acronym as approved by ITD. 

  • ITD will provide safety vests, trashbags, traffic control signs, and safety literature for the use of Volunteer Groups.

  • To the extent possible, ITD will remove the filled trashbags from the roadsides the first ITD workday following the Volunteer Group's pickup.

Additional terms and conditions

The Volunteer Group acknowledges and agrees that if any actions by the Volunteer Group relative to the performance of this agreement  are determined to be contrary to any legislative restrictions on the use of appropriated funds for political activities or ITD policy, rules, or procedures, ITD shall have the right to take any and all necessary remedial actions, including, but not limited to, the removal of the Adopt-A-Highway signs displaying the Volunteer Group's name or acronym.

If, in the sole judgment of ITD, it is found that the adopting Volunteer Group is not meeting the terms and conditions of this Agreement, upon 30 days' notice ITD may terminate the Agreement and remove the Adopt-A-Highway signs.  This Agreement may be modified in scope or altered in any manner at the sole discretion of ITD.  ITD reserves the right to modify or cancel the Adopt-A-Highway Program at any time and for any reason at the sole discretion of ITD.

ITD and the Volunteer Group both recognize and agree that in no event shall ITD have the right to control the Volunteer Group in performing the actual details of picking up of litter from the section of roadway adopted by the Volunteer Group and, in picking up litter, the Volunteer Group shall act as an independent contractor.

ITD recognizes (volunteer group name) as the adopting Volunteer Group for the following roadway section: and the Volunteer Group accepts the responsibility of picking up litter in this section of highway at least two times per year and promoting a litter free environment in the community for a period beginning , 20, and ending , 20.

Authorized Contact for Volunteer Group:

Page Last Modified: 2/3/2006 4:18:37 PM

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Idaho Transportation Department
3311 W. State Street ยท P.O. Box 7129
Boise, ID 83707-1129