Idaho Transportation Department

June 17-19, 2009 – District 3

July 22-23, 2009 – District 1

Consent Calendar. Member Miller made a motion, seconded by Member Gagner, and passed unanimously, to approve the following resolution:

RES. NO. NOW THEREFORE BE IT RESOLVED, that the Idaho Transportation Board approves the

ITB09-14 key number request for American Recovery and Reinvestment Act (ARRA) transit stimulus project; detail ARRA transit stimulus projects for Districts 1 and 3; the Local Highway Technical Assistance Council Program changes; the District 2 Enhancement Program changes; advancing two bridge projects to FY09 of the Program with Special Bridge Obligation Authority; revisions to Board Policy B-05-05, Roadside Vegetation Program; deletion of Board Policy B-14-02, Roadway Widths; the state institution road improvement project; and the request for a supplemental agreement, Amity Road, District 3; and has received and reviewed the contract award information and the professional services agreements and term agreement work task reports.

1) Key Number Request for ARRA Transit Stimulus Project. At the March 3, 2009 meeting, the Board approved a list of transit projects to be funded with federal stimulus money. One of those transit projects, a maintenance facility in Worley, needs a documented categorical exclusion determination and must have a separate key number. Staff requested approval to establish a new key number for the transit maintenance facility in Worley in the amount of $462,000 and also to reduce key #11909 by $462,000.

2) Detail ARRA Stimulus Projects for Districts 1 and 3. When the Board approved transit projects to be funded with ARRA funding on March 3, 2009, neither District 1 nor District 3 had enough projects identified for the funds that they had available. Since then, over $1.3 million in additional transit projects have been identified for inclusion in the Statewide Transportation Improvement Program to be funded with the one-time federal stimulus money. The Public Transportation Advisory Council and ITD staff recommends approval of the projects, which are shown as Exhibit 370, which is made a part hereof with like effect, and the inclusion of the projects in the Statewide Transportation Improvement Program (STIP) as key #11909.

3) Local Highway Technical Assistance Council (LHTAC) Program Changes. Three local bridges will not be ready for delivery this fiscal year. The environmental review process is delaying STC-5907, Deep Creek Bridges #2 and #4, keys #8773 and #8772, respectively. Shoshone County has environmental clearance for the STC-5750, West Fork Pine Creek Bridge, key #7216, but must pursue another option to avoid right-of-way condemnation. LHTAC and staff request the delay of keys #8772 and #7216 for approximately $1.2 million from FY09 to FY10; the delay of key #8773 for $373,000 from FY09 to FY11; and the advance of Knighton Lane Bridge, Butte County, key #9249 in the amount of $1.4 million from FY10 to FY09 and the Local, Grangeville Truck Route Plan, key #11562, for $195,000, from FY11 to FY09. Staff also requests approval to amend the STIP accordingly.

4) District 2 Enhancement Program Changes. The Snake River Avenue Corridor Enhancements project, key #9745, programmed for FY09 in the amount of $442,182 will not be delivered as planned due to environmental issues. A companion project, West Lewiston Entrance Enhancement, key #10486, programmed for delivery in FY10 with $291,892 of federal aid, can be made ready for delivery in FY09. Staff requests approval to switch the programmed years of the two projects and amend the STIP accordingly.

5) Advance Two Bridge Projects Using Special Bridge Obligation Authority. Presumably due to the I-35W Mississippi River Bridge collapse on August 1, 2007 in Minneapolis, Minnesota, Congress allocated additional obligation authority in the FY08 Appropriations Act to be obligated by FY10. This special bridge obligation authority is to be used exclusively for supplementing or accelerating bridge efforts already planned in the STIP. Idaho’s allocation is just over $4 million. The bridge deck on the US-12, Clearwater River Bridge, key #9799, is currently programmed for replacement in FY11 for $2.2 million. The US-95, McKinzie Bridge, key #9473, is scheduled for rehabilitation in FY13 at an estimated cost of $1.15 million. Staff has accelerated development of these two bridge projects and they are ready for advertising. The remaining funds, approximately $800,000 will be used to advance an unidentified bridge project by the end of FY10. Staff requests approval to advance the two bridge projects, keys #9799 and #9473, to FY09 and amend the STIP accordingly.

6) Revisions to Board Policy B-05-05, Roadside Vegetation Program. This policy was revised to incorporate changes made by the pure seed and noxious weed laws.

7) Deletion of Board Policy B-14-02, Roadway Widths. B-14-02 refers to roadway width standards on state highway system routes. Language in this policy has been incorporated into manuals, the corridor planning process, and new policies relating to practical design solutions. The Statewide Transportation Plan will also help outline roadway widths. To avoid duplications and conflicts between current standards, the corridor planning process, and practical design solutions, staff recommends deleting Board Policy B-14-02, Roadway Widths.

8) State Institution Road Improvement. Board Policy B-05-15, State Institution Road Improvement, allocates up to $30,000 annually for road improvements in, through, and around the grounds of state institutions. The Department of Administration, Division of Public Works, solicits projects and acquires the Governor’s endorsement of projects prior to submitting the projects to the Board for consideration. The FY10 recommendation is to fund the Lewis-Clark State College project. The scope of work will overlay and sealcoat asphalt for a parking lot. Lewis-Clark State College will supplement the amount if the project exceeds $30,000.

9) Request for Supplemental Agreement. The Amity Road; Chestnut to Robinson, Nampa project, key #10541, is a local project that was approved as a High Priority Project under the Safe, Accountable, Flexible, and Efficient Transportation Equity Act – a Legacy for Users. H.W. Lochner, Inc. was retained to perform Phase 1 of the project, including an environmental scan, identifying the appropriate National Environmental Policy Act (NEPA) document, conducting a public meeting, preparing a conceptual design to establish the right-of-way needs and costs, identifying the logical termini, and determining the city’s funding options for the required federal-aid match. The cost of this work, which has been completed, was $173,300. The city would like to proceed with Phase 2, consisting of preparing the appropriate NEPA document, additional public meetings, a Concept Report, Preliminary Design, a Design Study Report, the Material Phase Reports, Final Design, and a Plans, Specifications, and Estimate package. The cost of this work will exceed the limit set by Board policy by $293,300. The funding will be provided from existing scheduled funds. No additional funding is required. Staff supports the City of Nampa’s request for the supplemental agreement with H.W. Lochner, Inc.

10) Contract Awards. Key #11140 – SH-33, Sage Junction Interchange to Henry’s Fork Bridge, Madison County, District 6. Low bidder: Legrand Johnson Construction Company - $3,910,275.

Keys #9187 and #9188 – 11^th Avenue/Indian Creek Bridge, Caldwell, and 21^st Avenue/Indian Creek Bridge, Caldwell, District 3. Low bidder: Braun-Jensen, Inc. - $2,278,000.

Key #11533 – I-86 and US-93, FY09 District 4 Districtwide Sealcoats. Low bidder: Emery Inc. - $624,714.

Key #11018 – FY09 District 1 Districtwide Brooming. Low bidder: Aero Power-Vac, Inc. - $206,978.

Key #9891 – US-30, 12^th Street to Crystal Springs, District 5. Low bidder: Legrand Johnson Construction Company - $7,749,848.

Key #9750 – Heritage Parking and Bike/Pedestrian, Pinehurst, District 1. Low bidder: J Foote Excavation, Inc. - $279,186.

Key #11547 – SH-200, Hope Retaining Wall, Bonner County, District 1. Low bidder: Mike Sackett Contracting & Excavating - $299,837.

Key #9510 – Intersection Logan Street and 10^th Avenue, Caldwell, District 3. Low bidder: W F Construction & Sales, LLC - $284,001.

Key #9985 – UPRR 16^th Avenue Bridge, Nampa, District 3. Low bidder: Idaho Construction Company, Inc. - $1,049,780.

11) Professional Services Agreements and Term Agreement Work Task Report. From February 27 through March 27, $1,555,000 in new professional services agreements and work tasks were processed. The 16 agreements were issued for local projects and because resources were not available in house and special expertise was required. Six supplemental agreements to existing agreements were processed in the amount of $276,500 during this period.

Board Items. Chairman Manning attended a number of legislative-related meetings in the past month. He also attended the funeral service for former Board Member John X. Combo. Chairman Manning acknowledged Mr. Combo’s extensive public service, including 18 years as a member of the Transportation Board.

Director’s Report. Director Lowe reported on activities related to the Governor’s Executive Order on improving the Department’s accountability. A team has been established to secure a pavement management system. The project scheduling team has met twice, with some of the Districts pursuing implementing District 6’s system. Progress has been made on efforts to identify and implement performance measures, as was discussed at yesterday’s work session. Additionally, outreach to stakeholders, including legislators, has been initiated. The performance measures have been selected and staff has started tracking data with a goal to have that system in place by July 1. Performance measures training has been scheduled in early May. Efforts to develop a state transportation plan are continuing. She added that more information will be provided on the plan next month.

A press conference was held recently to promote the Donate Life campaign. Idaho is a leading state in organ donations, partly due to Drivers Services Manager (DSM) Ed Pemble’s efforts. Director Lowe reported that there was good media coverage at the press conference and she recognized Public Information Officer (PIO) Jeff Stratten’s coordination efforts on that.

The City of Boise sent ITD a letter of appreciation for the use of its facility recently, according to Director Lowe. Boise used ITD’s parking lot as a site to collect old televisions, monitors, and related items.

Director Lowe reported on a legislative proposal to provide $17 million in federal economic stimulus money to local highway districts based on a formula. Although the legislation was defeated, it may be revisited. There were some concerns with the proposal because the local entities would have to adhere to federal requirements, which can increase the cost of the project, and some entities would receive minimal funding, making it difficult to complete a project. Chairman Manning added that he encouraged legislators to give the money to LHTAC to administer.

The Department, in conjunction with the University of Idaho, was successful in securing a federal grant to encourage high school students to pursue careers in the transportation industry. Director Lowe commended Mary Harker and Michelle George for their efforts.

Director Lowe mentioned several federal appointments. John Porcari has been nominated Deputy Secretary of the Transportation Department. Victor Mendez and Peter Rogoff have been nominated to head the FHWA and Federal Transit Administration, respectively.

Director Lowe reported that a crane being used for the US-95, Weiser Bridge project tipped over. There were no injuries or fatalities. Three girders were damaged. An investigation is underway to determine what caused the accident.

Earlier, President Obama proposed changes to the budget structure, amending the appropriation process. This would have eliminated the appropriation projections for future years, which would make it difficult to plan, as states would not know how much funding they would be receiving in upcoming years. Director Lowe said Congress has rejected this measure.

Director Lowe reported that the Division of Motor Vehicles was successful in securing a federal grant in the amount of $800,000 to add security measures to drivers’ licenses and identification cards. She noted that this action is not related to the REAL ID Act.

In conclusion, Director Lowe mentioned that the recent AOPA Pilot publication included an article on Idaho’s backcountry airstrips.

Board Items, Continued. Member Blick said a local highway district commissioner questioned LHTAC’s purpose and believes the entity has become too bureaucratic. Member Blick suggested a future presentation on LHTAC’s mission, possibly in District 4. The local officials could be invited to the meeting. Member Gagner believes an overview on LHTAC would be beneficial. Chairman Manning concurred to schedule LHTAC at a future meeting.

Member Blick said the City of Twin Falls is planning a magic festival later this year. It requested use of the Perrine Bridge for some of the activities, which would result in the closure of one lane of traffic. District 4 Engineer (DE) Devin Rigby denied the request. Although Member Blick expressed caution with approving this request, he believes it may have merit because it is the municipality requesting the special event on the highway. Chairman Manning asked staff to review the issue and provide a recommendation to the Board.

DAG Vogt said the Department’s policy allows for an entity to appeal the denial of a special event to the Chief Engineer.

Adopt-A-Highway. Former Board Member Mike Mitchell recognized the Kelly Creek Flycasters for their participation in the Adopt-A-Highway Program. Chairman Manning also expressed appreciation for the group’s valuable service to the state.

Vice Chairman Sweeney participated in the next item via teleconference.

Delegation – Nez Perce Tribe. Julia Davis, Nez Perce Tribal Executive Committee Vice Chair, thanked the Board for its time. She relayed Chairman Samuel Penney’s regrets for not being present due to a prior commitment. She also expressed appreciation to DE Carpenter and his staff for the good working relationship the two entities have established.

Tribal Executive Committee Treasurer Joel Moffett reported on discussions the Tribe and District have had on a joint truck stop and rest area. The Tribe recently purchased a fuel station along US-95 near Winchester. It plans on expanding that facility. The Department’s plans call for a rest area in that vicinity. Mr. Moffett believes it would be beneficial for both entities to partner on a facility. He referenced the Oasis Rest Area in McCammon that ITD and Flying J established and envisions a similar partnership at the Winchester truck stop. The Tribe is requesting financial assistance to expand the current facility to incorporate a rest area.

In response to Member Blick’s question on the status of the project, Mr. Moffett replied that a request for proposal was recently issued. Plans are in the preliminary stages. Member Gagner asked for a cost estimate. Mr. Moffett replied that he did not have an estimate at this time, but thought the Department contributed about $300,000 to the McCammon Oasis facility.

DE2 Jim Carpenter added that the Department has identified the Winchester area as a location where a rest area is needed. The District was pursuing a rest area site near the Tribe’s property; however, those plans did not materialize.

Chairman Manning asked the Tribe and District to continue developing the rest area partnership proposal and, as plans are developed and cost estimates become available, to bring the information back to the Board for consideration.

Mr. Moffett thanked the Board for its time and for considering this proposal. He also mentioned the Cherry Lane Bridge project, which the Board saw on its tour yesterday and thanked the Department for the cooperative efforts on that project.

Vice Chairman Sweeney thanked Mr. Moffett for his presentation and the Tribe’s efforts on the proposed rest area.

Legislative Report. Governmental Affairs Program Manager (GAPM) Mollie McCarty provided an update on legislative activities. Legislation extending the US-95, Garwood to Sagle corridor to Wyoming Avenue in the GARVEE Program, the FY10 appropriation, and $182 million in additional GARVEE bonding authority have passed both houses. Amendments to the Sales Tax Anticipation Revenue legislation that would allow projects not along the interstate system also passed both chambers.

Chairman Manning thanked GAPM McCarty for the report.

Strategic Focus Area Teams – Quarterly Update. Transportation Planning Administrator (TPA) Matt Moore summarized efforts on the Strategic Action Plan since the December 2008 report to the Board. Gantt charts for each of the focus area teams have been created, the Strategic Plan Webpage was redeveloped, and an electronic tracking system was developed and implemented.

Investing in Our People team leader Mary Harker, Human Resources Manager, said the Department’s values have been reassessed and an employee survey has been completed. Employee recruitment, retention, and recognition activities are being developed and a leadership training development program has been drafted.

Chief Engineer (CE) Tom Cole, Expanding and Enhancing Partnerships team leader, reported that an oversight group has been established, with plans to develop an action plan next week. An inventory has been completed on the existing partnerships and a satisfaction survey is being developed.

As a follow-up to yesterday’s work session, Administrator, Division of Administration, Dave Tolman, Leading through Agency Performance team leader, said stakeholder input has been gathered to facilitate identifying performance measures. Efforts are continuing on establishing a performance management office. Member Gagner noted yesterday’s discussion focused mainly on performance measures related to the Division of Highways, such as schedules and costs. He asked about performance measures for other divisions. Director Lowe responded that most of the performance measures discussed yesterday can be applied to other divisions.

Motor Vehicles Administrator Alan Frew, team leader for Improving Our Customer Service Culture, said a Customer Service Council has been established. It is in the process of reviewing best practices from other states.

TPA Moore concluded with an overview on the reporting system that has been established on the Department’s Intranet webpage.

Chairman Manning thanked staff for the update on this important project.

District 2 Action Items from Strategic Plan. DE Carpenter summarized the action items District 2 has identified in support of the Department’s Strategic Plan. Several items are in conjunction with other Districts. Some of the actions include developing programmatic biological assessments for project environmental documents to improve project readiness, expanding the sharing of striping trucks and employees to ensure the earliest possible completion of statewide pavement markings, enhancing communications by providing fiber optic network connections for the Port of Entry on US-95, and working with county planning and zoning agencies to improve understanding of the highway right-of-way use permit process.

The Board expressed appreciation for the District’s efforts.

Safety Rest Areas and Oasis Partnerships. Highway Operations and Safety Engineer (HOSE) Brent Jennings presented the annual update of the Safety Rest Area chart and map. One change has been proposed. The westbound I-84 Cotterrel Rest Area had previously been upgraded to a Deluxe facility. District 4 is requesting reverting it back to a Basic Plus facility. HOSE Jennings also reported on the Rest Area Team’s last meeting. It is continuing work to establish standard designs for rest area structures and on the application of practical design initiatives.

Member Blick referenced the Nez Perce Tribe’s proposal for a joint rest area. He asked if it could be funded through this program. HOSE Jennings said the federal Safety Rest Area Program may be a viable funding source; however, he is not familiar with the project scope. There are federal requirements that must be met in order to utilize those funds.

Member Gagner made a motion, seconded by Member Blick, and passed unanimously, to approve the following resolution:

RES. NO. WHEREAS, Idaho Transportation Board Policy B-05-14, Safety Rest Areas requires the

ITB09-15 Chief Engineer, to prepare and submit annually an updated rest area planning map, along with a brief status report, to the Board for review and approval; and

WHEREAS, additional and more improved roadside rest areas are needed on the state highway system to provide motorists convenience and safety; and

WHEREAS, the cost of constructing and operating rest areas is significant while limited funding is available for new rest areas, considering the backlog of highway improvement and maintenance needs; and

WHEREAS, opportunities are arising for joint development and operation of rest areas with other agencies that could reduce the cost impact of new rest areas on highway funding; and

WHEREAS, tourist and traveler information is an integral function of the Idaho Transportation Department rest areas, in particular, those rest areas with staffed or unstaffed visitor information centers.

NOW THEREFORE BE IT RESOLVED, that the Board approves the updated rest area planning map dated February 2009 and the rest area status report, as shown as Exhibit 371, which is made a part hereof with like effect; and

BE IT FURTHER RESOLVED, that ITD staff should actively pursue partnering when opportunities allow with other agencies in the development and implementation of new rest areas identified on the rest area planning map with costs shared between all partners and that such partnering projects shall be presented to the Board annually for consideration along with proposals for all other capital improvement projects; and

BE IT FURTHER RESOLVED, that ITD staff is directed to work with federal, state, and local tourist and economic development agencies to provide information in ITD rest areas which will complement motorist services, conveniences, and safety.

July through February Financial Statement Analysis. Controller Gordon Wilmoth said the total federal aid reimbursement to the State Highway Fund was $25.4 million behind the year-to-date projections. Highway Distribution Account year-to-date revenue was $238,000 below the revised forecast. Expenditures for personnel were $4 million less than budgeted through the month. The non-construction operating expenditures of $41.1 million are below the year-to-date budget of $42 million. In contract construction, the federal and state programs were behind projections by $19 million and $5.7 million, respectively.

Federal aid revenue to the State Aeronautics Fund of $385,000 is 47% of the annual appropriation. Aviation fuel tax revenue received through February was $151,000 below projections. Internal holdbacks have been made to offset this revenue shortfall. Miscellaneous revenue was $60,000 above the year-to-date forecast. Excluding Trustee and Benefits, $1,334,109 has been spent and encumbered against an annual appropriation of $2,215,400.

In the GARVEE Capital Projects Fund, $201.4 million of the $213 million from Bond Series 2006 have been expended. The agreement for this bond series runs through May 15, 2009. The Bond Series should be completely drawn down by April 2009. For Bond Series 2008 A, $41.7 million of the $179 million has been expended, which is $48.5 million behind the draw schedule. On February 4, 2009, the bond proceeds of $176 million for the Series 2009 A Construction Fund were deposited with Wells Fargo, the Trustee, bringing the cumulative total construction proceeds to $568 million. No draws have been made against the latest Bond Series. During February, $219,525 was transferred to the GARVEE Debt Service Fund for the monthly state match share of debt service.

Program and District Obligation Graphs and Tables, Monthly Status Reports. MTI Amick reported that $104 million had been obligated for highway projects in the STIP as of March 31. This is 30.7% of the planned amount. The total amount obligated for construction projects was $107.5 million. Obligation information by program and district and project status reports were also presented.

Reprogram High Priority Projects to Ensure FY09 Maintenance of Effort for American Recovery and Reinvestment Act (ARRA) Funding. The ARRA required the Governor to certify that Idaho will maintain the same level of state-funded highway infrastructure investments as programmed in the STIP as prior to the passage of the Act, according to MTI Amick. This certification ensures that ARRA funds will not supplant, but rather supplement existing efforts. The Governor certified that state funds for capital construction and state match of federal aid totaling $36.2 million will be obligated in FY09. To comply with the state Maintenance of Effort, adjustments to the Program are needed. Staff is requesting delaying some High Priority projects because it is uncertain if they will be ready for obligation in FY09. The High Priority federal aid is available until spent on the specific projects; the funds carry over from year to year. The $5 million of state match made available by this action will be used in state FY09 for resurfacing US-93, Jim Byrne Slough Bridge to Pagari, Lincoln County, key #6990 and FY09 Districtwide Seal Coats in District 6, key #11662.

Member Coleman made a motion, seconded by Member Gagner, and passed unopposed, to approve the following resolution:

RES. NO. WHEREAS, it is in the public’s interest for the Idaho Transportation Department to publish and

ITB09-16 accomplish a current, realistic, and fiscally constrained Capital Investment Program; and

WHEREAS, it is the intent of the Idaho Transportation Board to effectively utilize all available federal and state highway funding; and

WHEREAS, the American Recovery and Reinvestment Act required (Idaho’s Sec. 1201 Certification of State Maintenance of Effort) that the Governor certify that Idaho will maintain the same commitment of state funding to highway infrastructure as prior to passage of the act to avoid “supplanting” of funding; and

WHEREAS, failure to maintain the state Maintenance of Effort as presented in the Statewide Transportation Improvement Program would result in forfeiture of FY11 redistribution to Idaho of federal formula obligation authority not used by other states; and

WHEREAS, High Priority funding can only be used to fund the specific projects as allocated by Congress and is available until spent; and

WHEREAS, several projects funded exclusively with High Priority Program funds are slated for delivery late this fiscal year; and

WHEREAS, inquiries with each District indicated that some of these projects should be delayed to mitigate the risk associated with failed delivery given Idaho’s certification of state Maintenance of Effort; and

WHEREAS, the delay of these projects and the characteristics of funding associated with them result in no other changes to projects in the federal Formula Program nor to the distribution of formula funds between Districts or programs; and

WHEREAS, the approximately $5 million of state match of federal aid freed by these delays can and will be obligated as state funds on pavement preservation projects as needed to meet the state Maintenance of Effort.

NOW THEREFORE BE IT RESOLVED, that the Board authorizes the delay of US-95, Top of Lewiston Hill to Genesee, key #7769; SH-75, Big Wood River Bridge to Elkhorn Road, Blaine County, key #11622; and SH-75, McKercher Boulevard to Alturas Drive South, Blaine County, key #11623, to FY11 of the High Priority Program and the delay of US-20, Menan-Lorenzo Interchange, Jefferson County, key #8132 and Cheyenne Overpass, Pocatello, key #7508 to FY10 of the High Priority Program.

Project Delivery Team Report. DDIR Stokes said CE Cole established a team to improve the project delivery schedule: to determine the best time to schedule and deliver projects. It will provide the Department with a long-range view and help with planning efforts.

Roadway Design Engineer Nestor Fernandez said the team’s charge was to identify efficiencies in the design process that would establish on-time on-budget delivery. The goal is to deliver 100% of the programmed projects by the first of the applicable fiscal year. The major recommendations are to ensure early delivery of projects in the Program. Planning is an important part of this component, as projects will need to be integrated with appropriate resources, including coordination with outside agencies. The second recommendation is to re-baseline the STIP, which consists of reviewing all of the projects to ensure they are scheduled appropriately to be delivered on schedule. Third, proper tools, such as project management systems and pavement management systems, are needed to ensure the success of the project delivery goal. The last recommendation is to provide training and support.

CE Cole acknowledged that the recommendations will take some time to implement. In the interim, some measures like improved reporting and more accountability can be taken to improve project delivery.

Chairman Manning thanked staff for the presentation and for their efforts on this important initiative.

Industry Request to Modify Administrative Rule 39.03.17, Manufactured Homes, Modular Buildings. Reymundo Rodriguez, Commercial Vehicle Service Manager (CVSM), requested modifications to Rule 39.03.17. Sawtooth Homes, based in Pocatello, requested a permanent variance overlegal permit for the movement of manufactured homes that exceed allowed width dimensions as contained in the current rule. The rule limits transportation of these units to 16 feet wide at the base and a maximum overall width of 18 feet. The permanent variance would allow the movement of manufactured homes with a 20-foot base width and a maximum overall width of 23 feet. In the past, staff has authorized temporary movements of manufactured homes with these larger dimensions with additional restrictions.

CVSM Rodriguez relayed staff’s concern with allowing movement of these larger homes on two-lane highways and believes manufactured homes in excess of 16-foot base and 18-foot overall width should be monitored on a case by case basis. A traffic control plan should be required, which would outline how these vehicles/loads will be safely moved; the time, day, and week of these movements; and identification of turnouts to relieve congestion. He added that the Division of Highways staff has been involved in these discussions and the recommendation.

In response to Member Blick’s question on the issuance of permits, CVSM Rodriguez concurred that permits are now issued on a case by case basis for the movement of these loads. Member Miller questioned incorporating a sunset clause specifying a time certain to review this issue to determine what impacts this rule change had. Member Whitehead asked if the permits are route specific. CVSM Rodriguez replied that to ensure safety, the Department would retain authority as to which routes these loads would be allowed to travel.

Member Gagner made a motion, seconded by Member Blick, and passed unanimously, to approve the following resolution:

RES. NO. WHEREAS, the Idaho Transportation Board has authority to approve requested changes to

ITB09-17 Idaho Transportation Department rules; and

WHEREAS, the Board finds the changes to IDAPA 39.03.17 necessary and of economic benefit to the Manufactured Housing Industry within Idaho.

NOW THEREFORE BE IT RESOLVED, that the Board approves the following rule to be submitted for change: Rule 39.03.17 – Rules Governing Manufactured Homes/Modular Building/Office Trailers to allow the movement of manufactured homes and modular buildings on a case by case basis and require an approved traffic control plan when exceeding the current 16-foot base and 18-foot overall width limitations; and

BE IT FURTHER RESOLVED, that the Board approves the request to submit the changes as listed above for Rule 39.03.17 and, subject to review and approval through the required administrative process, to have it effective April 20^th with temporary rule making and to also proceed with the regular rule making process.

Central Issuance of Driver’s Licenses. DSM Pemble requested approval to implement a central issuance process for driver’s licenses and identification cards. A central issuance service delivery method eliminates the laminators and printers at county driver licensing offices. The applicant receives a digital photo receipt that serves as a temporary paper license or identification card until the plastic license or card is received in the mail. The central issue production site is at the vendor’s secure location in Washington, which is shared by a number of states.

The current licensing equipment is outdated and needs to be replaced, according to DSM Pemble. Now is an opportune time to determine if the Department should continue issuing licenses over the counter or move to a central issue process. Advantages of central issue include more card security features can be added without an increase in per card cost; laminators, printers, and cardstock are less subject to theft; applicants must provide a valid address to receive the license or card; and reduced costs, estimated at $240,000 per year. He noted the disadvantages are customers are issued a temporary card or license; there is some loss of departmental control over formatting changes, with costs of up to $120,000 per format change; and card reformatting could affect underlying security features, along with further cost implications. He added that it would take about one year to switch to the central issue, which would allow time for a public information campaign. Some outreach to sheriffs has been conducted and to date, there is general support to move to a central issue.

Chairman Manning asked if the federal REAL ID Act requires a central issue. DSM Pemble replied that central issue is better suited to comply with the REAL ID Act due to security issues. He added that Congress is considering modifications to the federal act.

Member Gagner asked why there would be opposition to the central issue process. DSM Pemble said that there is often resistance to change in general. Another concern may be that customers do not receive their driver’s license or identification card immediately, but have to wait three or four days to receive it in the mail. He believes an effective educational campaign may alleviate some opposition.

Member Gagner made a motion, seconded by Member Coleman, and approved unanimously, to approve the following resolution:

RES. NO. WHEREAS, the Idaho Transportation Board recognizes the need for Idaho Transportation

ITB09-18 Department direction on the future service model to be used for issuance of driver licenses and identification (ID) cards; and

WHEREAS, a renewal contract was negotiated in 2006 with the driver’s licenses and ID card vendor; and

WHEREAS, the 2006 renewal contract was entered into with the option that Idaho would migrate to a central issuance service delivery model for issuance of driver’s licenses and ID cards; and

WHEREAS, central issuance of licenses and ID cards offers ongoing advantages of cost, greater security of card production equipment and materials, a delivery system less subject to equipment failure, and higher levels of card security features.

NOW THEREFORE BE IT RESOLVED, that the Board endorses the central issuance model for production of driver’s licenses/ID cards.

Executive Session on Legal and Personnel Issues, Section 67-2345(b), and (f), Idaho Code. Member Gagner made a motion to meet in executive session at 12:20 PM to discuss legal and personnel issues. Member Miller seconded the motion and it passed 5-0 by individual roll call vote. Vice Chairman Sweeney joined the executive session via teleconference during discussion of the first item noted below.

A discussion was held on legal matters related to compliance with the Americans with Disabilities Act and access issues on US-20.

A discussion was held on personnel issues related to the conduct of public officers and the evaluation of public officers.

The Board came out of executive session at 2:00 PM. No final actions or decisions were made.

Delegation – City of Moscow. Moscow Public Works Director Les MacDonald thanked the Board members for their time. He also expressed appreciation for their service to the state and efforts to address transportation issues. He conveyed Mayor Nancy Chaney’s greetings and regrets that she was unable to attend the meeting.

Mr. MacDonald said the City has been proactive with transportation issues and has emphasized a multi-modal system. Although he acknowledged the funding challenges that the Board is facing, he encouraged it to continue funding the Enhancement Program. It is an important Program to many communities. Trails are a popular feature and cities rely on this funding source to address this mode of transportation.

Additionally, Mr. MacDonald expressed support for transit. Moscow and Valley Transit have a partnership to provide public transportation. Although ridership has been increasing and the entities would like this growth to continue, it also brings challenges. A third route is needed; however, there are insufficient funds to expand and enhance these services.

Chairman Manning relayed the Board’s support for public transportation and alternative modes of transportation. Idaho is one of few states that does not have a source of funding for public transportation. Most of ITD’s state revenue is restricted to use on the highway system. Director Lowe commended the City of Moscow for its involvement in the Idaho Management and Access Pathway. This initiative to develop the state’s public transportation vision is a necessary step before options to secure additional funding are explored.

Raymond Pankopf, Director, Architectural and Engineering Services, University of Idaho, provided an update on the proposed traffic signal at Peterson Drive and SH-8 in Moscow. The design package has been approved. The University’s portion of this joint project with ITD and the City is being funded through the State Permanent Building Fund. The FY10 allocation, which includes the rest of the needed funds, has been approved by one legislative chamber. He emphasized the importance of this project to address pedestrian safety and improve traffic flow. He commended DE Carpenter and the ITD staff for their assistance.

Chairman Manning thanked the delegation for their comments and update on the traffic signal project.

State Air Transportation Ride Share Program. Mike Pape, Flight Operations Director, demonstrated an on-line system to allow any state agency access to the Division’s flight schedule. This will allow state agencies to share flights to destinations, saving time and travel costs. He noted the confidentiality of the system, as no passenger names will be available on the web site. The system is now in beta test and will go live soon.

In response to Chairman Manning’s question on marketing plans, Mr. Pape replied that he will visit each state agency to promote this ride share program. Chairman Manning thanked Mr. Pape for the demonstration and his efforts to create this system. Director Lowe mentioned that Member Miller was instrumental in developing this system, as he has been encouraging staff to pursue this for some time.

Presentation: ITD’s Accountability Web Page. PIO Stratten emphasized the Department’s commitment to transparency. Web Master Tony Garcia demonstrated the recent addition to the ITD web page that tracks progress on important programs like the practical design initiative and ARRA projects, and provides updates on initiatives such as the Governor’s Executive Order and Office of Performance Evaluation’s January 2009 Audit.

Chairman Manning thanked staff for the presentation and their efforts on this important initiative.

Chairman Manning also thanked District 2 staff for their efforts and the accommodations to host the Board.

WHEREUPON, the Idaho Transportation Board’s regular monthly meeting officially adjourned at 2:40 PM.

_________________signed_____________

DARRELL V MANNING, Chairman

Idaho Transportation Board

Read and Approved

May 21, 2009

Pocatello, Idaho