October 15, 2013


Idaho Transportation Board Chairman Jerry Whitehead called a special session of the Idaho Transportation Board at 10:35 AM on Tuesday, October 15, 2013. The following principals were present at the Idaho Transportation Department in Boise, Idaho:

            Jerry Whitehead, Chairman

            Julie DeLorenzo, Member – District 3

            Brian W. Ness, Director

            Larry Allen, Lead Deputy Attorney General

            Sue S. Higgins, Executive Assistant and Secretary to the Board


The following participated via teleconference:

            Janice B. Vassar, Member – District 2

            Dwight Horsch, Member – District 5

            Lee Gagner, Member – District 6


Executive Session on Personnel and Legal Issues. Member Gagner made a motion to meet in executive session at 10:35 AM to discuss personnel and legal issues as authorized in Idaho Code Section 67-2345(a) and (f). Member DeLorenzo seconded the motion and it passed 4-0 by individual roll call vote.


A discussion was held on personnel and legal matters. Vice Chairman Jim Coleman, District 1, joined the meeting during the discussion on the personnel issue.


The Board came out of executive session at 11:05 AM.


New Business. Controller Dave Tolman reported that the federal government was shut down on October 1 due to the lack of appropriations bills. Congress must also address the debt limit, which the federal government is expected to reach on October 17. He summarized the impacts these federal issues are having on ITD. The Division of Financial Management has requested a contingency plan to address the federal debt limit.


Controller Tolman said the Department has numerous agreements with various parties regarding the payment of federal funds for services provided and with federal agencies for ITD to be reimbursed. The Department has sufficient funds available to continue making payments on these commitments in the near future, with the expectation that the federal government will reimburse ITD. He noted it may be detrimental to the economy and citizens if services are temporarily discontinued and construction projects shutdown immediately. Staff’s recommendation is to continue operations as normal.


Member Jim Kempton, District 4, joined the meeting during Controller Tolman’s presentation.


Member Gagner made a motion, seconded by Member Vassar, and passed 6-0 to approve the following resolution:

RES. NO.        WHEREAS, the Idaho Transportation Board is charged with overseeing the Idaho

ITB13-55        Transportation Department and its ongoing operations; and


WHERESAS, the Department has entered into agreements, contracts, and grant awards with various federal transportation agencies to provide reimbursement on federally eligible programs and projects; and


WHEREAS, some federal transportation agencies are unable to process reimbursements on federally contracted and eligible projects due to the current federal government shutdown; and


WHEREAS, the Department has sufficient resources to continue funding current operations until federal reimbursements resume.


NOW THEREFORE BE IT RESOLVED, that the Board directs the Department to continue current operations including making payments to contractors, consultants, providers, and recipients of approved federal programs; and


BE IT FURTHER RESOLVED, that the Director is hereby directed to submit the  Board plan of operations under the current federal shutdown to the Division of Financial Management; and


BE IT FURTHER RESOLVED, that the Board will review monthly any updates to the current federal government shutdown and make adjustments to the plan as conditions warrant.



            WHEREUPON the special session of the Transportation Board adjourned at 11:20 AM.




Jerry Whitehead, Chairman

Idaho Transportation Board

Read and Approved

November 20, 2013

Boise, Idaho