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REGULAR MEETING AND DISTRICT FIVE TOUR

OF THE IDAHO TRANSPORTATION BOARD

 

May 22-23, 2013

 

The Idaho Transportation Board met at 8:30 AM, on Wednesday, May 22, 2013, in Pocatello, Idaho. The following principals were present:

            Jerry Whitehead, Chairman

            Jim Coleman, Vice Chairman – District 1

            Janice B. Vassar, Member – District 2

            Julie DeLorenzo, Member – District 3

            Jim Kempton, Member – District 4

            Dwight Horsch, Member – District 5

            Lee Gagner, Member – District 6

            Brian W. Ness, Director

            Scott Stokes, Chief Deputy

            Sue S. Higgins, Executive Assistant and Secretary to the Board

 

Chairman Whitehead welcomed Representative Marc Gibbs and Aeronautics Advisory Board Chairman Rodger Sorensen to the tour.

 

District 5 Tour. The Board traveled I-15 south and US-91 south to Preston, where it met with local officials. Some of the concerns discussed included access along US-91 at the southern end of town, particularly at the school, and an intersection on SH-36 north of town. Officials believe entering SH-36 from Fairway Drive is dangerous due to a curve, limiting sight distance. They recommended either lowering the speed limit or constructing an acceleration lane.

 

The Board traveled north on SH-34, west on US-30, north on I-15, and west on I-86 to Chubbuck. Chubbuck Mayor Steve England expressed appreciation for the I-86, Chubbuck Interchange project under construction. District 5 Engineer (DE) Ed Bala elaborated on the divergent diamond design; the first one being constructed in Idaho. Mayor England also mentioned the need for an additional interchange at I-15 and Syphon Road. He believes it would promote economic opportunities for the Cities of Chubbuck and Pocatello and the region.

 

            WHEREUPON the tour recessed at 4:35 PM in Pocatello.

 

 

May 23, 2013

 

The Board reconvened at 8 AM on Thursday, May 23, 2013, at Idaho State University, Pocatello, Idaho. All members were present. Deputy Attorney General Larry Allen was also in attendance.

 

Board Minutes. Member Vassar made a motion to approve the minutes of the regular Board meeting held on April 9-10, 2013 and the minutes of the special Board meeting held on April 18, 2013, as submitted. Member DeLorenzo seconded the motion and it passed unopposed.

 

Board Meeting Dates. The following meeting dates and locations were scheduled:

            June 18-19, 2013 – Boise

            July 10-11, 2013 – District 6

            August 14-15, 2013 – District 4

 

Consent Calendar. Member Vassar made a motion, seconded by Member Gagner, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, consent calendar items are to be routine, non-controversial, self-

ITB13-16        explanatory items that can be approved in one motion, although the Idaho Transportation Board members have the prerogative to remove items from the consent calendar for questions or discussion.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the FY14 out-of-state travel; Local Highway Technical Assistance Council – Surface Transportation Program (STP) Local Urban Program changes in FY15; increase federal-aid limit on STP-Enhancement local project; delay West Pedestrian Bridge, Garden City from FY13 to FY14; add two National Summer Transportation Institute Discretionary Grants to FY13; remove/add High Priority SAFETEA-LU projects in FY14; and delay Cheney Drive, Washington Street to North College Road, College of Southern Idaho to FY14; and

 

                        BE IT FURTHER RESOLVED, that the Board has received and reviewed the State FY13 program adjustments to utilize the balance of State Funds, contract award information, professional services agreements and term agreement work task report, and IPLAN project monthly status update for informational purposes.

 

1) FY14 Out of State Travel. The FY14 out-of-state travel request is $251,300. The budget includes $205,500 in state funds and $45,800 in federal funds.

 

2) Local Highway Technical Assistance Council (LHTAC) STP – Local Urban Program Changes in FY15. The City of Hayden Lake requests removal of the STC-7085, Miles Road; Strahorn Road to North Lakeview Drive project, key #12309. The $344,000 project scheduled in FY15 was completed with local funds. The City also requests that ITD return the $10,000 deposit, less administrative costs. Staff requests approval to amend the FY13 Statewide Transportation Improvement Program (STIP) accordingly.

 

3) Increase Federal-aid Limit on STP-Enhancement Local Project. The US-95, Bonners Ferry Pedestrian Underpass project, key #8710 was programmed in FY04 in the STP-Enhancement Program.  The construction was completed in 2006. The District would like to close out and final voucher the project; however, the local’s in-kind work was not recorded in the financial system.  In order to give credit to the local entity, the federal-aid limit must be increased by $28,848. Staff requests increasing the federal-aid limit on the US-95, Bonners Ferry Pedestrian Underpass, Boundary County project by $28,848.

 

4) Delay West Pedestrian Bridge, Garden City from FY13 to FY14. The City of Garden City requests delaying the West Pedestrian Bridge project, key #13512, from FY13 to FY14 because the project oversight is being transferred to ITD District 3 and the state/local agreement has not been completed. The project is funded via Transportation, Community and System Preservation Program discretionary funds, so there are no fiscal implications to delaying the $672,000 project. Staff also requests amending the FY13 STIP accordingly.

 

5) Add Two National Summer Transportation Institute (NSTI) Discretionary Grants to FY13. The Federal Highway Administration (FHWA) awarded $91,000 of FY13 NSTI funds to Idaho. Idaho State University (ISU) in Pocatello received $64,000 to target students from the Bannock-Shoshone Tribe and minority, female and disadvantaged students for summer camp programs emphasizing Science, Technology, Engineering, and Math.  Northwest Nazarene University (NNU) in Nampa received $27,000 for its summer camp. To expedite the receipt of funding in regard to the timing of the camps, staff proceeded with the addition of the FY13 NSTI Program – ISU June 2013 project, key #13833 for $64,000 and the FY13 NSTI Program – NNU June 2013 project, key #13834 for $27,000 to the program and amended the FY13 STIP. It requests Board ratification for the addition of these projects to the FY13 STIP.

 

6) Remove/Add High Priority Safe, Affordable, Flexible, Efficient Transportation Equity Act – A Legacy for Users Projects in FY14. District 4 requests removal of SH-75, Timmerman Junction to Ketchum Wetland Mitigation, key #11624 for $4,247,000. The wetland mitigation has been completed. Additionally, staff requests adding SH-75, Big Wood River Bridge to Elkhorn Road, key #11622 for $4,247,000 to FY14 and to amend the FY13 STIP accordingly.

 

7) Delay Cheney Drive, Washington Street to North College Road, College of Southern Idaho to FY14. The City of Twin Falls requests delaying the Off-System, Cheney Drive; Washington Street to North College Road, College of Southern Idaho project, key #11495 from FY13 to FY14. The environmental process is causing delays to the $442,000 project. Staff requests approval to delay the project and amend the FY13 STIP accordingly.

 

8) State FY13 Program Adjustments to Utilize State Funds. In accordance with Board Resolution #05-47, staff advanced the following projects in the Pavement and Bridge Preservation Programs to allow immediate obligation while minimizing possible last-minute risks to fully utilize the FY13 State Funds by June 30: SH-6, Palouse River Road to Meadow Creek Road, key #12324 - $1,237,000; US-95, Milepost 251-261 Concrete Slab Repair, key #12993 - $1,645,000; FY14 District 4 Districtwide Sealcoat, key #13063 - $883,000; US-26, Snake River Bridge to Swan Valley, key #11667 - $779,000; and FY13 District 6 Districtwide Bridge Preservation, key #11684 - $779,000.

 

9) Contract Awards. Key #9029 – Intersection Snake River Avenue/Southway Avenue, Lewiston, District 2.  Low bidder: Poe Asphalt Paving, Inc. - $2,042,391.

 

Key #13359 – I-84 Business, Junction I-84 to 10th Avenue, Caldwell, District 3. Low bidder: C & A Paving Company, Inc. – $1,233,157.

 

Key #9986 – South Fork Payette River Bridge, Boise County, District 3. Low bidder: Ralph L. Wadsworth Construction Company, LLC - $2,303,182.

 

Key #13365 – US-95 and US-30, FY13 Microseals, Payette County, District 3. Low bidder: VSS International Inc. - $554,416.

 

Key #12869 – SH-81, Marsh Creek Canal Bridge, Declo, District 4. Low bidder: Knife River Corporation – Northwest - $868,451.

Key #13074 – SH-81, 300 South Road to Satellite Port of Entry, Cassia County, District 4. Low bidder: Western Construction, Inc. - $1,001,563.

 

Keys #9855, #12403, and #11076 – US-30, Malad River Bridge Painting; FY13 District 4 Bridge Deck Life Extension; and Malad River Bridge, Wendell. Low bidder: J M Concrete - $945,914.

 

Key #9895 – Ferry Butte Road to Tilden Bridge, Bingham County, District 5. Low bidder: Mickelson Construction Company, Inc. - $990,066.

 

Key #10610 – Stone Bridge, Fremont County, District 6. Low bidder: Cannon Builders, Inc. - $2,846,611.

 

10) Professional Services Agreements and Term Agreement Work Task Report. From March 25 through April 30, 30 new professional services agreements and work tasks were processed for $2,553,796. Seven supplemental agreements to existing agreements were processed in the amount of $907,479 during this period.

 

11) IPLAN Project – Monthly Status Update. The project is currently in the development/ configuration stage. Some of the activities during the past month included discussions regarding the data standards document and workflows of data standards; presentations at the Project Development Conference and GIS-T Conference; and establishment of the IPLAN Data Team.

 

Director’s Report. Director Ness summarized various meetings and activities, including three ITD/Associated General Contractors (AGC) of Idaho forums held throughout the state, the American Association of State Highway and Transportation Officials Geographic Information Systems symposium in Boise, and a Boise Chamber of Commerce Transportation meeting. The next Capital for a Day will be in Rexburg early next month. He also reported on numerous awards, recognitions, and efficiencies.

 

The Director’s entire report can be viewed at http://itd.idaho.gov/Board/report.htm.

 

Chief Deputy Stokes added that the AGC is pleased with the Department’s new electronic bidding system. He was pleased with the participation at the recent annual Traffic Safety Summit and commended ITD’s partnerships to address safety. The Internal Review Office is undergoing a peer review this week. In closing, he said a Mineta Transportation Institute representative visited ITD to learn more about the emergency management efforts.

 

Adopt-A-Highway Presentation (AAH). Member Horsch thanked the J.R. Simplot Company employees for participating in the AAH Program.

 

Public Transportation Advisory Council (PTAC) Update and I-Way Leadership Award. District 5 PTAC Member Kathy Ray presented the I-Way Leadership Award to Dave Hunt with Pocatello Regional Transit. Mr. Hunt has been instrumental in providing coordinated public transportation services, promoting alternative transportation, and developing partnerships.

 

Ms. Ray summarized the transit services available in the region. Some of the coordination efforts include educational and awareness campaigns; presentations and meetings with senior centers, disability organizations and management; and the formation of partnerships. Plans are continuing on the construction of an intermodal transit facility for Pocatello Regional Transit. Issues that need addressing are land use planning, expanding partnerships, enhancing pedestrian and bicycle infrastructure, and limited state funding.

 

Chairman Whitehead thanked Ms. Ray for the information on public transportation and congratulated Mr. Hunt for the I-Way Leadership award.

 

Freight Advisory Committee Nominations. Maureen Gresham, Program Planning and Development Specialist (PPDS), presented the nominations for the Freight Advisory Committee.

 

Vice Chairman Coleman made a motion, seconded by Member Vassar, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, it is in the public’s interest for the Idaho Transportation Department

ITB13-17        to facilitate the efficient and effective movement of freight; and

 

WHEREAS, it is the intent of the Idaho Transportation Board to encourage partnerships between various transportation stakeholders that further safety, mobility, and economic opportunity; and

 

WHEREAS, the Board has authority to establish internal structures deemed necessary for its duties; and

 

WHEREAS, the Freight Advisory Committee charter recognizes that key stakeholder interests will be represented on the committee; and

 

WHEREAS, the Freight Coordinator, in consultation with the freight industry, members of the Freight Study Steering Committee, the Idaho Trucking Advisory Council, and the Idaho Aeronautics Advisory Board recommends the following persons as representatives of their respective industry to terms as members of the Freight Advisory Committee as follows:

                        John Brown                 Rail                                  May 2013-December 31, 2014

                        Clay Handy                 Trucking                          May 2013-December 31, 2014

                        David Doeringsfeld    Port/Barge                       May 2013-December 31, 2014

                        Rebecca Huff              Air Freight                      May 2013-December 31, 2014

                        Rick Naerebout           Agricultural                     May 2013-December 31, 2014

                        Britany Hurst              Agricultural                     May 2013-December 31, 2014

                        Bryan Wada                Agricultural                     May 2013-December 31, 2014

                        Scott Atkinson                        Natural Resources           May 2013-December 31, 2013

                        Kent Watson               Natural Resources           May 2013-December 31, 2013

                        Bob Earp                     Manufacturing/Retail      May 2013-December 31, 2013

                        Todd Strayer               Carrier/Shipping              May 2013-December 31, 2013

                        Winston Inouye          Logistics/Warehouse       May 2013-December 31, 2013

                        Bryan Whipple            Member-at-Large            May 2013-December 31, 2013

 

NOW THEREFORE BE IT RESOLVED, that the Board accepts the recommendations of the Freight Coordinator Administrator and appoints the recommended persons to positions and terms of service on the Freight Advisory Committee.

 

Statewide Scenic Byway Advisory Committee (SBAC) Update. PPDS Gresham reported on continuing discussions related to the SBAC. It believes the statewide committee has value. No funding is available for the Scenic Byway Program; however, funding may be available through travel scholarships for members to attend meetings. There may be an opportunity to use the ITD Districts more or partner with other state agencies. Staff will continue to explore options, including potential funding sources.

 

Statewide Freight and Passenger Rail Plan. PPDS Gresham presented the draft Freight and Passenger Rail Plan. It includes both 5-year and 20-year investment plans. Some activities in the 5-year plan include constructing a Treasure Valley freight multi-modal transload center, establishing a railroad crossing safety program, and creating a rail trespassing deterrence program. Some of the long-term investments include freight multi-modal rail yard improvements, a Pocatello dry port, preserving commuter rail corridors, and a Treasure Valley high capacity transit project. The next steps are a public review and comment period on the Plan followed by the Federal Railroad Administration’s review. Staff anticipates seeking Board approval for the Statewide Freight and Passenger Rail Plan at the July meeting.

 

FY14-17 Strategic Plan for the Division of Financial Management. Ted Venegas, Senior Transportation Planner (STP), presented the draft Strategic Plan for review. Idaho Code requires state agencies to submit the document covering a minimum of four years to the Division of Financial Management by July 1. The Plan includes the Department’s vision and/or mission statement, goals, objectives, performance measures and benchmarks, and external factors.

 

Community Choices for Idaho/Transportation Alternatives Program (TAP). STP Venegas provided draft guidelines and a suggested administrative policy to implement the Community Choices Program. A number of stakeholders were involved in the process. Community Choices for Idaho is an umbrella program for various local funding sources. It currently includes the TAP, but is expected to expand to include the Americans with Disabilities Act curb ramp program and the Congestion Mitigation/Air Quality Program. A Community Choices Advisory Committee will be established to review and prioritize projects for funding. It will provide recommendations to the Board. The Committee will be comprised of approximately 13 members representing specific interests such as bicycle/pedestrian, economic development, transit, education, and law enforcement. Between 70% and 90% of total program funds will be targeted for infrastructure projects and 10% to 30% to non-infrastructure projects. A Board policy will be developed.

 

Member DeLorenzo commended PPDS Gresham and STP Venegas for their efforts. She believes a good process was used to develop the Community Choices for Idaho Program and a number of stakeholders were involved.

 

Alternative Project Delivery Presentation. Amy Schroeder, Innovative Contracting Manager (ICM), summarized Idaho Code authorizing up to 20%, or approximately $60 million, of ITD’s annual highway program for design-build and/or construction manager/general contractor projects. It also identifies project selection factors. Efforts are continuing to develop procurement documents, manuals, and guidelines. Training is also being provided.

 

A number of potential alternative contracting projects were submitted by the Districts. ICM Schroeder recommended approving two FY15 projects so that work can begin immediately. The Commercial Weight and Safety Compliance Station in District 6 is a $1 million project to upgrade inspection sites on US-20. Improvements include illumination and stormwater collection and disposal, changeable message boards, scales, and a warming operations shelter. It is a good candidate for design-build because of opportunities for innovation due to specialty items. The District 3 SH-55, North Fork of the Payette River Bridge project is a desirable design-build project because it has a well-defined scope and also because of opportunities for innovation with maintenance of traffic and right-of-way constraints. The $3.2 million project will reconstruct the structure on the same basic alignment.

 

Member Gagner made a motion, seconded by Member DeLorenzo, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, the Idaho Transportation Board is charged with determining the

ITB13-18        timeframe and scope of improvements for the State Transportation System; and

 

WHEREAS, Idaho Code § 40-904 and § 40-905 allow the use of alternative contracting methods to advertise and award projects on the state highway system; and

 

WHEREAS, Idaho Code § 40-904 and § 40-905 delegate authority to the Board to review and approve the projects that will utilize the design-build and construction manager/general contractor methods; and

 

WHEREAS, the project selection criteria include project suitability, industry resources and capability, Idaho Transportation Department resources and capability, and other relevant factors; and

 

WHEREAS, Idaho Code § 40-904 and § 40-905 limit the use of alternative delivery methods to no more than 20% of the Department’s annual highway construction budget for the state transportation improvement program; and

 

WHEREAS, the Board has reviewed the nominated projects and merits of utilizing the design-build and construction manager/general contractor methods on the projects.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the use of the design-build on the following projects:

                        Key #13573, Commercial Weight and Safety Station, Phase 3, and

                        Key #13392, SH-55, North Fork of the Payette River Bridge.

 

Highway Safety Performance Plan for FY14. Highway Safety Manager Brent Jennings presented the draft Highway Safety Performance Plan. The document, required by the National Highway Traffic Safety Administration, outlines the behavior highway safety program for the year. The Board will be asked to approve the Plan next month.

 

Forest Highways Program vs. Federal Lands Access Program (FLAP). Chief Engineer (CE) Tom Cole reported on changes to the Forest Highways Program due to the Moving Ahead for Progress in the 21st Century Act (MAP-21). Now called FLAP, it is still a discretionary program. The funds are to be used on roads that provide access to federal lands, not just Forest Service roads, and a match is required. Local public agencies are now eligible to receive funding. FHWA Direct Federal, ITD, and LHTAC provide oversight. The projects selected by the Tri-Agency have to be mirrored in Idaho’s STIP.

 

Timeline Delivery of Projects and Advancing Projects. CE Cole summarized investment tools for managing projects and cash flow. The intent is to start the bidding process nine months sooner to allow for earlier contractor payments. Currently, it takes approximately 160 days to issue the first check to a contractor after the Plans, Specifications, and Estimates process. Projects may be funded via advance construct, whereby state funds are used prior to the beginning of a new federal fiscal year when the project would then be eligible for federal reimbursement. CE Cole also outlined the cash flow process, which would enable ITD to take advantage of the construction season when money is available. More details will be provided at the workshop next month.

 

Advance I-84, Eisenman Interchange #60 to Milepost 70 Eastbound and Westbound Restoration Projects from State FY14/15 to Federal FY13. DE3 Dave Jones said the I-84, Eisenman Interchange #60 to Milepost 70, Eastbound, key #12352, and Westbound, key #12353, projects were initially programmed in FY14 and FY15, respectively. Since the projects were programmed, the I-84, Broadway Avenue Interchange, I-84, Gowen Road Interchange, and widening I-84 between the two interchanges have been added to the STIP for construction in 2014. To avoid public inconvenience of all of these projects under construction simultaneously, DE Jones requested advancing the restoration projects to FY13. The roadway in this section is deteriorating and postponing the improvements may cause the road to deteriorate to a point that would require full reconstruction. Advancing the restoration projects could be offset by delaying the I-84, Meridian Interchange to Five Mile Road restoration project, key #13057.

 

Vice Chairman Coleman made a motion, seconded by Member Gagner, and passed unanimously, to approve the following resolution:

RES. NO.        WHEREAS, it is in the public’s interest for the Idaho Transportation Department

ITB13-19        to publish and accomplish a current, realistic, and fiscally constrained five year Idaho Transportation Investment Program; and

 

WHEREAS, it is the intent of the Idaho Transportation Board to effectively utilize all available federal, state, local, and private capital investment funding; and

 

WHEREAS, District 3 requests that these two projects be advanced to FY13 to prevent public inconvenience; and

 

WHEREAS, the roadway sections of the two projects will deteriorate to a point that may require full reconstruction, therefore it is a financial benefit to advance these now; and

 

WHEREAS, the GARVEE interchange construction projects scheduled in FY14 will not be impeded by the two interstate restoration projects.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the advancement of both I-84, Eisenman Interchange #60 to Milepost 70, Eastbound and Westbound, Near Boise, keys #12352 and #12353 to FY13 at $15 million and the delay of I-84, Meridian Interchange to Five Mile Road, key #13057 to FY14 at $19 million; and

 

BE IT FURTHER RESOLVED, that staff is authorized to amend the FY13-17 Statewide Transportation Improvement Program accordingly.

 

Add US-95, Anderson Corner Improvements to State FY13 of the Board Unallocated Program. DE3 Jones said Nunhems USA is interested in expanding its seed production facility near Parma; however, it has safety concerns with access to its parking lot. It approached the Department of Commerce for assistance. Although the proposed project to add a right-turn bay and extend the southbound merge lane at the junction of US-95 and US-20 (also known as Anderson Corner) is not at the top of the list for intersection improvement projects, DE3 Jones believes the project would improve safety. The economic benefits and the partnership also warrant funding the project.

 

Vice Chairman Coleman made a motion, seconded by Member Gagner, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, it is in the public’s interest for the Idaho Transportation Department

ITB13-20        to publish and accomplish a current, realistic, and fiscally constrained five year Idaho Transportation Investment Program; and

 

WHEREAS, it is the intent of the Idaho Transportation Board to effectively utilize all available federal, state, local, and private capital investment funding; and

 

WHEREAS, the Board has set aside $5 million of Board Unallocated funds in state FY13 to use at the Board’s discretion, of which approximately $377,000 is currently available; and

 

WHEREAS, Nunhems USA agreed to participate in costs up to $75,000 and Payette County has agreed to participate up to $75,000 in the project; and

 

WHEREAS, District 3 requests $350,000 in Board Unallocated funds to cover the ITD portion of this project; and

 

WHEREAS, District 3 has designed the project and is ready to put it out for bid this summer in accordance with the three-party agreement with Nunhems and Payette County.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the addition of the US-95, Anderson Corner Intersection Improvements to State FY13 of the Board Unallocated Program for a total cost not to exceed $350,000; and

 

BE IT FURTHER RESOLVED, that staff is authorized to amend the FY13-17 Statewide Transportation Improvement Program accordingly.

 

Add US-91, Shelley North City Limits to York Road to the Early Development Program. DE5 Bala requested funding for the US-91, Shelley North City Limits to York Road project, key #9225. The major widening project will address capacity and traffic operations problems. Headquarters withdrew the $15 million project from federal participation in March 2013. District 5 had intended to buy two right-of-way parcels; however, the project removal occurred prior to the purchase. The right-of-way costs are estimated at $383,000 and the District has identified the funding to offset that cost. The Early Development Program policy requires Board approval for right-of-way acquisition.

 

Member DeLorenzo made a motion, seconded by Member Gagner, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, it is in the public’s interest for the Idaho Transportation Department

ITB13-21        to publish and accomplish a current, realistic, and fiscally constrained five year Idaho Transportation Investment Program; and

 

WHEREAS, it is the intent of the Idaho Transportation Board to effectively utilize all available federal, state, local, and private capital investment funding; and

 

WHEREAS, District 5 requests that this project be placed back in the Statewide Transportation Improvement Program in the Early Development Program; and

 

WHEREAS, the right-of-way cost is $383,000 and the District has identified the funding to offset that cost; and

 

WHEREAS, the right-of-way purchase was imminent and relates to Parcel 4 and Parcel 4.1 (one owner).

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the addition of US-91, Shelley North City Limits to York Road to FY13 of the Early Development Program at a cost of $383,000; and

 

BE IT FURTHER RESOLVED, that staff is authorized to amend the FY13-17 Statewide Transportation Improvement Program accordingly.

 

District 5 Report. DE5 Bala reported on the District’s activities. Data, such as capacity analyses, predictive risk models, and the storm index, are being used to make informed decisions for planning, safety, engineering, and operations. Staff delivered 92% of the FY13 projects on time, which was below the goal of 100%. The storm index for the winter mobility goal was .3 or less, while the District achieved .07. The goal to bring 75% of guardrails into compliance with the standards was almost met, as 74% were brought into compliance. There were three suspense items, exceeding the public relations goal to not have more than four suspense items.

 

DE5 Bala elaborated on partnerships. The District provided assistance to the City of American Falls with its Transportation Investments Generating Economic Recovery grant. It worked with the U.S. Forest Service on fish passage structures, the City of Pocatello on a traffic center, and the Idaho Department of Fish and Game on signing. Staff also assisted other Districts with design work. Efforts are continuing to improve winter applications. Plans are to construct turn bays throughout the District and center medians in Pocatello and improve striping to address safety. Mobility efforts will continue focusing on intelligent winter material application and a Transportation Asset Management Systems winter mobility study. The construction of the Cheyenne Underpass and shorter project durations should improve mobility. Efforts will also continue to focus on developing employees and improving the culture.

 

Member Horsch expressed appreciation to DE5 Bala for his efforts.

 

American Road and Transportation Builders Association (ARTBA) Presentation. Connecting Idaho Partners Dave Butzier and Dick Jacobsen presented an ARTBA award to District 5 for its efforts on the US-30, McCammon to Lava Hot Springs project.

 

Executive Session on Personnel and Legal Issues. Member DeLorenzo made a motion to meet in executive session at 12:30 PM to discuss personnel and legal issues as authorized in Idaho Code Section 67-2345(a), (b), (d), and (f). Member Vassar seconded the motion and it passed 6-0 by individual roll call vote.

 

A discussion was held on legal and personnel matters.

 

The Board came out of executive session at 2:40 PM. No final actions or decisions were made.

 

Federal Formula Highway Funding to Locals/Programmatic Investment Policy. Transportation Investments Manager (TIM) John Krause reviewed MAP-21 requirements regarding distribution of federal formula funds. He presented three options to update Board Policy B-11-04, Allocation of Surface Transportation Program Apportionments to Local Public Agencies. The first option would maintain the allocations per the current policy: 12.6% of STP funds to local public agencies, split evenly between Rural and Urban jurisdictions. The second option would distribute funds based on population per the 2010 census, which indicates urban areas have 66.5% of the population and rural areas have 33.5%. The last option deducts the federal Off-System Bridge and the Board-directed Local Highway Safety Improvement Program funds from the equation and distributes the remaining money based on the 2010 census.

 

In response to Member Gagner’s question on the basis of the current 50-50 distribution, TIM Krause responded that he believes that was established based on population. Member Gagner asked if there are other mechanisms to develop the distribution formula. TIM Krause said lane miles or traffic counts could be considered.

 

Vice Chairman Coleman asked if local public agencies provided comments on the distribution formula. TIM Krause responded that some local officials submitted comments.

 

Member Kempton suggested incorporating lane miles and traffic volumes into the distribution proposals.

 

Monthly Financial Statements. TIM Krause said net obligations were $17,700,000 during April, resulting in total net cumulative obligations of $193,300,000. Of the net obligations, $199,200,000 were for current year projects. The remaining obligations are for adjustments for prior year projects plus advances of future year projects to FY13. The original budget amount for obligated FY13 projects was $190,200,000. Net cumulative obligations are above the historical trend of $194,000,000 for April.

 

Controller Gordon Wilmoth said FHWA Indirect Cost Allocation revenue through March was $17,545,000, which was below the projected amount of $18,006,000. Miscellaneous state funded revenue of $26,200,000 was $1,638,000 above the forecast. Highway Distribution Account revenue, excluding ethanol exemption elimination, was $139,045,000. The projected revenue was $137,053,000. Revenue from the ethanol exemption elimination was $11,855,000, which was .07% below the projected amount. Revenue to the State Aeronautics Fund from aviation fuels was $1,460,000, resulting in an 18% positive variance. Miscellaneous revenue to this account was $271,000, which was a 14% positive variance.

 

Total expenditures in the American Recovery and Reinvestment Act Title XII Fund for highway projects were $175,852,000, while $178,800,000 had been appropriated. Expenditures for public transportation were $8,946,000 of the $9,200,000 available.

 

Service Contracts issued by Business and Support Management. Controller/Acting Business and Support Manager Wilmoth reported that the Business and Support Management Section processed four new service contracts for $185,856 from March 26 through April 25. Sixteen service contract modifications were also processed, totaling $4,142,762. Eleven of those modifications were related to the Division of Motor Vehicles’ Modernization project.

 

Enterprise Technology Services (ETS) – Services and Innovations. Information Technology Administrator (ITA) Shannon Barnes elaborated on the changing technology. Technology provides opportunities for ITD to improve its transparency, compile better information for decision making, develop new skills for staff, increase productivity, and provide new and improved services for customers. There are also challenges, such as security, staffing changes, data quality, and costs.

 

ITA Barnes summarized the ETS Plan. It will focus on ETS’s role of the foundational infrastructure, security, application development services, project management, service desk, and enterprise architecture. Some of the strategies to obtain the goals of safety, mobility, developing employees, and implementing innovative business practices are partnerships, efficient and effective operations, enabling informed decisions, and providing a secure environment.

 

Chairman Whitehead thanked ITA Barnes for the informative presentation.

 

Administrative Rule Options – 129,000 Pound Trucks/Routes. Governmental Affairs Management Assistant (GAMA) Linda Emry summarized options to develop administrative rules for recent legislation making the 35 129,000 pound pilot project routes permanent and authorizing responsible jurisdictions to approve additional routes for the increased gross vehicle weights. Negotiated rule-making involves working with the industry and interested parties on the proposed rules. Temporary and proposed rule-making allows rule changes to become effective immediately and, upon legislative approval, the changes become permanent.

 

Chairman Whitehead thanked GAMA Emry for the overview on the rule-making process. He also congratulated her on her upcoming retirement.

 

New Business. Chairman Whitehead requested establishing a Board Subcommittee on 129,000 Pound Truck Routes to implement Senate Bills 1064 and 1117 and the trailer bill House Bill 322. Member Kempton said some work has occurred to start the process, including the development of a draft charter.

 

Vice Chairman Coleman made a motion to establish a Board Subcommittee on 129,000 Pound Truck Routes in accordance with the draft charter, as shown as Exhibit 424, which is made a part hereof with like effect. Member DeLorenzo seconded the motion and it passed unopposed.

 

 

            WHEREUPON, the Idaho Transportation Board’s regular monthly meeting officially adjourned at 4:20 PM.

 

   _____________signed______________

JERRY WHITEHEAD, Chairman

Idaho Transportation Board

Read and Approved

June 19, 2013

Boise, Idaho

Page Last Modified: 6/20/2013 1:14:17 PM

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