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WORK SESSION, REGULAR MEETING AND DISTRICT THREE TOUR
June 15-17, 2010
The Idaho Transportation Board met at 9:00 AM, on Tuesday, June 15, 2010, at the Idaho Transportation Department, District 3 Office in Boise, Idaho. The following principals were present:
Darrell V Manning, Chairman
Jim Coleman, Member – District 1
Janice B. Vassar, Member – District 2
Jerry Whitehead, Member – District 3
Lee Gagner, Member – District 6
Brian W. Ness, Director
Sue S. Higgins, Secretary
Chairman Manning welcomed Representative Phylis King to the work session.
FY11 Appropriation. Senior Budget Analyst (SBA) Joel Drake provided highlights of the FY11 appropriation. The full-time equivalent (FTE) positions were reduced by 7 from the FY10 complement to 1,826.5. Personnel was funded at 5% less than the full complement cost. All of the Division of Highways’ replacement equipment was approved while only $63,000 for county equipment in the Division of Motor Vehicles’ was approved. All other replacement equipment was disallowed. An additional $12 million in GARVEE bonding was authorized.
Federal Reauthorization. Transportation Legislation Policy Specialist (TLPS) Tim Greeley provided a status of the federal Highway Trust Fund. Earlier this year, Congress transferred money into the Highway and Transit Accounts from the General Fund to restore the interest that has been transferred to the General Fund since 1998. The act also allows the Highway Trust Fund to resume retaining the interest earned on its invested balances. The Congressional Budget Office estimates that the current $21.5 billion balance will provide sufficient funding to keep the highway programs operating through the middle of FY13.
TLPS Greeley said the Safe, Accountable, Flexible, and Efficient Transportation Equity Act – a Legacy for Users (SAFETEA-LU) expired on September 30, 2009. Congress has extended SAFETEA-LU through December 31, 2010. The House Transportation and Infrastructure Committee developed a proposal for reauthorization. It would provide $450 billion for highways, highway safety, and transit over six years, plus an additional $50 billion in General Fund monies for high speed rail corridors; however, the proposal does not provide a method to raise the additional revenue needed to support a program of this size. The Senate has not proposed a reauthorization bill yet.
State Revenue Forecast. Economics and Research Manager (E&RM) Doug Benzon provided historical information on ITD’s revenue. Over the last 16 years, the appropriated, or forecasted, revenues have been within 2% of the actual revenue received. Through May, the FY10 Highway Distribution Account (HDA) revenue to ITD is 1% below the forecast.
E&RM Benzon outlined the Department’s state revenue forecast for FY12. State revenue is expected to increase slightly, partly due to legislation approved in 2009 eliminating Idaho State Police and the Department of Parks and Recreation from the HDA distribution formula. Revenue from fuel taxes decreased in FY09 to the lowest level since FY03 when $201.5 million was received. The net fuel tax to the HDA in FY04 was $208.5 million, while it was $203.9 million in FY09. The untaxed dyed diesel fuel consumption doubled from FY04 to FY08 according to E&RM Benzon, but he cannot explain that change, as the economic activity did not support an increase of that magnitude.
Draft FY12 Budget. SBA Drake presented the proposed FY12 budget. Available funds are estimated at $565.4 million, which is an increase of 6.1% from FY11. Some of the assumptions include a 1% change in employee compensation, an additional $832,000 for contract inflation, $233.3 million for contract construction, and $13.7 million for equipment. Seven line items totaling $675,100 are being considered. Some of those include additional personnel to eliminate consultants in the Divisions of Motor Vehicles and Highways, which would result in ongoing savings, a disaster recovery system, and accounting software upgrade.
Discussion followed on the line items to replace consultants with FTEs. The Board encouraged emphasizing the savings that would be realized if FTEs replace the consultants. In response to inquiries on other options, Administrator, Division of Administration (ADA) Dave Tolman responded that due to the reduction in the FY11 personnel complement, he does not believe the Department has sufficient FTEs to transfer to new positions to replace the consultants. Additionally, due to the personnel budget reduction of 5% below the complement, there is insufficient funding to utilize temporary employees to replace the consultants.
SBA Drake expressed concern with the permanent position appropriation shortfall. Some options were discussed to address the $5.6 million deficit, including restoring funding for program-critical positions only; requesting a partial, fixed percentage restoration such as 3%; or requesting the full 5% restoration. The consensus of the Board was to defer to the Director, as he is more familiar with the critical personnel situation.
In conclusion, SBA Drake said work will continue on the development of the proposed budget. The Division of Financial Management has not released the FY12 Budget Development Manual yet. In addition to the restoration of permanent position spending authority, other items pending include the GARVEE bonding authorization request and non-standard adjustments.
FY12 Road Equipment Request. Maintenance Services Manager Steve Spoor said the replacement value of ITD’s fleet is over $194 million in FY12. The replacement criteria for road equipment are based on usage and age. Deficient equipment exceeds both of those requirements. The FY12 budget request of $12,144,700 would replace 6% of the fleet and 26% of the deficient road equipment. He added that the buy-back program continues to be successful.
Highway Project Scheduling Process and System. Erika Bowen, Materials Staff Engineer, summarized the progress on the Project Scheduling System. All six Districts have initiated a pilot project, which is to be completed by October. Installing and configuring the technology at Headquarters should begin in January 2011. The business standards to ensure consistency should be identified by April. The system should be fully operational by November 2011. It will provide real-time data, forecast capabilities of project delivery dates, identify where resources should be utilized, identify areas causing bottlenecks and delays, and provide clear information to all stakeholders. Deputy Director (DDIR) Scott Stokes added that the resource agencies have been incorporated into this project and the system should improve coordination efforts with those partners.
Highway Cost Allocation Study (HCAS). The HCAS is an assessment of revenues collected and expenditures made on the state and local level, according to E&RM Benzon. All revenue for highways, roads, and streets by functional class and vehicle type are being reviewed. The Study will estimate equity ratios for vehicle types, with an equity ratio of 1 meaning that vehicle is paying 100% of its responsibility. It can measure impacts of changes in fees or programs. He said the Study will not make recommendations, nor will it determine the needs of the system. ADA Tolman added that the findings will be presented to the Board next month, prior to the July 27 report to the Governor’s Task Force on Modernizing Transportation Funding.
Highway Investment Program Update. Dave Amick, Manager, Transportation Investments (MTI), presented the proposed FY11-15 Capital Investment Program, which will be available for public review and comment in July and presented to the Board for approval in September. Estimated funding for the five-year Program is $2.3 billion, with 84% dedicated to highways, including the GARVEE Program. Aeronautics would receive 12% of the funding and public transportation 4%. Due to funding constraints, the target of resurfacing 600 lane miles annually is not met in any of the FY11-15 years.
Because of the efficiency of grouping projects in the STIP, staff will continue this practice. MTI Amick emphasized that the Board will see each project in every group. Director Ness added that the list of grouped projects will also be transparent to the public.
Highway Operations and Safety Engineer (HOSE) Brent Jennings summarized the Highway Safety Improvement Program. The annual allocation of $10 million is available for infrastructure projects, High Risk Rural Roads, Safe Routes to School, and targeting behavior. The infrastructure projects must be aligned with the Strategic Highway Safety Plan, the projects must be data driven, and the project types must meet SAFETEA-LU provisions. Districts propose projects for funding and a review committee ensures they meet the requirements. The Local Highway Technical Assistance Council (LHTAC) has expressed interest in participating in the Highway Safety Improvement Program. HOSE Jennings mentioned several options to address this request.
Performance Measures: Highway System. Materials Engineer Jeff Miles reported that due to recent emphasis on resurfacing pavements, 83% of pavements are currently in good condition. Because of the limited funding projected in future years, pavement in good condition is expected to decrease to 74% by FY15.
Bridge Engineer Matt Farrar said 71% of bridges are currently in good condition. That number drops to 65% in good condition in FY15 based on the draft STIP.
Feasibility, Environmental and Early Development (FEED) Policy. From FY05 to FY07, the Program included funding preliminary work on projects ranging from almost $500 million to close to $800 million. This resulted in concerns with expectations, as funding was not available to construct all of those projects, and resources were dedicated to projects that may never be built. MTI Amick summarized the FEED Program for years 6-10 to prepare projects for future construction. Some of the concepts include Board approval for projects to be included; the program would not exceed $300,000 per district per year for development costs; each district would be limited to no more than $35 million in estimated construction costs; development activities would be performed internally except where special expertise is required and is not available in-house; eligible costs for the program shall be limited to feasibility studies, value engineering studies, environmental, and other early design-related costs with exceptions requiring Board approval; and the projects must be clearly depicted as unfunded for construction.
In response to Chairman Manning’s question on local partnerships, MTI Amick replied that the projects included in the FEED Program must be an ITD priority. If a proposed partnership project is a priority, the construction project should be placed in the FEED Program as part of that District’s $35 million unless the partner is paying for the construction.
Member Gagner expressed concern that this may create unrealistic expectations that the project will be constructed. MTI Amick responded that if the project is a priority, it should be built; however, he acknowledged that the Program could create expectations.
Chief Engineer (CE) Tom Cole added that the Department needs to have projects ready if additional revenue is received. The FEED Program allows work on expansion projects. Although major, expensive expansion projects may not fit the criteria, he noted that the majority of expansion projects are not real expensive and would be appropriate for this category.
Member Gagner asked how the priorities for projects will be determined. MTI Amick replied that a formula to select projects has already been established and that the Board will have input and could determine statewide priorities. CE Cole added that consideration can be given to address specific issues such as safety or congestion. The criteria may also change depending on variables like funding.
Member Vassar expressed support for the FEED Program, particularly with the outlined constraints.
Member Coleman questioned the $300,000 limit, as that may be insufficient for major expansion projects and projects that require more environmental work, as those issues can be costly. CE Cole believes the proposal will enable staff to accomplish significant work and assist with getting projects ready for construction. He noted that a number of projects that may be good candidates for this program had been in Preliminary Development or in the STIP previously and may have had extensive work completed already, including an Environmental Impact Statement.
Hardship Right-of-way Purchase Issues. Right-of-Way Manager Bill Smith summarized three options to purchase right-of-way for future projects. Protective buying and hardship cases are allowed by federal requirements, although both require justification for the advance purchase. Another option is to use state funds.
Where to Focus Additional Revenue. Assistant Chief Engineer – Development Loren Thomas said some consideration has been given to utilizing additional revenue if it becomes available. Because pavement and bridge rehabilitation and restoration projects could be made ready for construction in a timely manner, staff would focus on those types of projects. Various funding-level scenarios were reviewed.
WHEREUPON the work session recessed at 4:00 PM.
June 16, 2010
The Board reconvened at 8:30 AM on Wednesday, June 16, 2010, at the ITD District 3 Office in Boise, Idaho. All members were present, including Vice Chairman Gary Blick, District 4 and Neil Miller, District 5. Deputy Attorney General Karl Vogt was also present.
Board Minutes. Member Gagner made a motion to approve the minutes of the regular Board meeting held on May 19-20, 2010 as submitted. Member Coleman seconded the motion and it passed unopposed.
Board Meeting Dates. The following meeting dates and locations were scheduled:
July 21-22, 2010 – District 6
August 18-19, 2010 – District 1
September 15-16, 2010 – District 4
Consent Calendar. Vice Chairman Blick made a motion, seconded by Member Vassar, and passed unanimously, to approve the following resolution:
RES. NO. NOW THEREFORE BE IT RESOLVED, that the
ITB10-21 2015 Statewide Rural Functional Classification Update; Snake River Canyon Scenic Byway Corridor Management Plan; addition of 16th Avenue North, 7th Street North to Garrity Boulevard, Nampa to American Recovery and Reinvestment Act Governor’s Discretionary Program; Surface Transportation Program (STP)-Local Urban and Transportation Management Area balancing meeting actions; addition of O’Gara Road, Milepost 100 to Chief Road, Kootenai County to FY10 of STP-Local Rural Program; adjustments to the Program for receipt of FY10 obligation authority; adjustments to the Program for receipt of FY09 Interstate Maintenance Discretionary earmarks; and the Chubbuck Bridge Interchange #61 consultant request; and has received and reviewed the contract award information and professional services agreements and term agreement work task report.
1) 2015 Statewide Functional Classification Update. Each District reviewed its highways to determine if functional classification changes are necessary. District 3 recommends upgrading SH-19 and US-20/26 west of Caldwell from rural minor arterial to rural principal arterial. The 2015 statewide rural functional classification map is shown as Exhibit 390, which is made a part hereof with like effect.
2) Snake River Canyon Scenic Byway Corridor Management Plan. The Snake River Canyon Scenic Byway Advisory Committee developed a corridor management plan. The Plan, which meets the 14 points required by federal statute, provides a framework to enhance and preserve the natural rural character of the byway corridor while encouraging recreation and improving highway safety. It is a local effort to capitalize on economic development opportunities. The Plan also identifies strategies to promote the corridor while balancing the care and conservation of the valuable scenic, historic, and cultural sites. District 3 participated in the development and review of the document and supports it. The Scenic Byways Advisory Committee reviewed the referenced corridor management plan and recommends Board approval.
3) Add 16th Avenue North, 7th Street North to Garrity Boulevard, Nampa, to ARRA Governor’s Discretionary Program. Idaho received approximately $29 million of Department of Education funds through Title XIV of ARRA for use at the Governor’s discretion for the purpose of state stabilization. The Idaho legislature appropriated $17.5 million to LHTAC to fund highway projects on local roads with the advice and consent of the Board. LHTAC had previously programmed $755,000 of the Governor’s discretionary funds for the Intersection of Franklin and 21st Avenue, Caldwell, key #11584, project. Per request of the Controller to ensure the accountability of multiple fund sources on ARRA projects, ARRA highway infrastructure funds were obligated instead of the Governor’s discretionary funds. LHTAC requests that the reconstruction of 16th Avenue North, 7th Street North to Garrity Boulevard, Nampa, be funded under the Governor’s Discretionary Program.
4) STP-Local Urban and Transportation Management Area (TMA) Balancing Meeting Actions. Staff met with its local partners to review the STP-Local Urban and STP-TMA Programs. The following actions are requested: advance Bannock Transportation Planning Organization Planning Model Update, key #12100, $350,000, from Preliminary Development to FY10 of the STP-Local Urban Program; and add Pedestrian Crosswalk Countdown Signal Heads, key #12219, $1,018,000; SMA-7113, Curtis Road Traffic Signal Upgrade, key #12250, $458,000; and FY10 Community Planning Association of Southwest Idaho Planning, $306,000, to FY10 of the STP-TMA Program.
5) Add O’Gara Road, Milepost 100 to Chief Road, Kootenai County, to FY10 of STP-Local Rural Program. LHTAC solicited shovel ready projects in anticipation of an FY10 federal stimulus act. Four stages of pavement restoration at O’Gara Road, Milepost 100 to Chief Road, Kootenai County, were developed at the expense of Eastside Highway District #3. Although a stimulus act is apparently not forthcoming, LHTAC has over $2 million available from savings and deferral of right-of-way purchases. It requests approval of the addition of the four stages of O’Gara Road, Milepost 100 to Chief Road, keys #12231, #12233, #12235, and #1223, in the amount of $1,947,000 to FY10 of the STP-Local Rural Program and the amendment of the grouped totals within the FY10 Statewide Transportation Improvement Program (STIP).
6) Adjust Program for receipt of FY10 Obligation Authority. The FY10 Highway Development Program was developed based on an estimate of flat-line funding from FY09 levels. The Department has received obligation authority in excess of prior estimates, totaling almost $23 million. Staff recommends adding the following projects, which were developed in anticipation of FY10 federal stimulus funding, to the FY10 STIP:
US-95, Lancaster to Bentz, Kootenai County, key #H104 - $2,000,000
I-84, Cloverdale Underpass, Boise, key #9964 - $555,000
SH-51, Milepost 60 to Snake River Bridge, Owyhee County, key #11575 - $3,200,000
SH-55, Cascade North City Limits to Donnelly, key #12032 - $2,300,000
SH-75, Frenchman’s Creek to Stanley, key #12214 - $6,000,000
SH-34, Conda Road to Blackfoot River Bridge, Caribou Co., key #11631 - $4,770,000
Local Urban: Transit Americans with Disabilities Act Bus Stop Improvements, key #11923 - $91,000
Local Urban: Transit Valley Regional Transit Bus Replacements - $1,163,000
Local Urban: Transit Coeur d’Alene Park and Ride Transfer Center - $570,000
Local Rural: STC-5907, Deep Creek Loop, key #12230 - $679,000
Local Rural: STC-5723, Burma Rd. Northern Intersection SH-97, key #12239 - $416,000
Local Rural: STC-5723, Burma Road; Gotham Bay Road, key #12242 - $415,000
Local Rural: STC-5721, Cave Bay Road; Rock Creek to Milepost 1.94, key #12240 – $488,000
Local Rural: STC-5721, Cave Bay Road; North of Bitter Creek, key #12241 - $487,000
7) Adjust Program for receipt of FY09 Interstate Maintenance Discretionary Earmarks. ITD requested $26 million for FY09 appropriation earmarks to widen I-84 from Caldwell to Nampa and from the Broadway Interchange to the Gowen Interchange. Congress awarded $1.9 million in the FY09 Appropriations Act, which was allocated via Interstate Maintenance Discretionary funds by FHWA in March. To utilize these funds, staff recommends advancing I-84, 10th Street Interchange to Franklin Road Interchange, Caldwell, key #11970, $1,425,000, from FY11 to FY10; adding I-84, Broadway Avenue, Interchange Ramp Improvements, key #11971, $475,000, to FY10; and amending the FY10 STIP accordingly.
8) Chubbuck Bridge Interchange #61 Consultant Request. District 5 does not have sufficient availability to complete the Chubbuck Interchange Bridge replacement project by FY13. The Bridge Section has staff available to complete the bridge design for this $10.4 million project. Staff requests authorization to use consultant services, estimated at $1.5 million, to meet the project schedule for the design of this project.
9) Contract Awards. Key #12006 – US-12, Lenore Turnbay, Nez Perce County, District 2. Low bidder: S & S Contracting Inc. - $399,606.
Key #2352 – SH-11, Top of Pierce Pass to Pierce, District 2. Low bidder: Debco Construction - $3,135,992.
Key #11564 – SH-13, Howard Creek to Kooskia City Limits, District 2. Low bidder: Poe Asphalt Paving, Inc. - $2,046,485.
Key #10916 – I-84, Franklin Boulevard to 11th Avenue, Nampa, District 3. Low bidder: Concrete Placing Company, Inc. - $22,208,437.
Key #12031 – SH-21, Robie Creek Road to Idaho City, District 3. Low bidder: Central Paving Company, Inc. - $2,070,963.
Keys #11903 and #11905 – SH-55 and US-20, Overhead Message Board to Horseshoe Bend South City Limits and Junction I-84 to Eagle Road, District 3. Low bidder: Snake River Construction, Inc. - $3,188,670.
Key #11904 – SH-21, Lowman to Banner Creek Summit, District 3. Low bidder: Snake River Construction, Inc. - $1,124,390.
Key #11932 – I-84, Ten Mile Road Interchange Landscaping, District 3. Low bidder: Franz Witte Landscape Contracting - $580,282.
Keys #11047 and #11050 – SH-52 and SH-72, Junction US-95 to Junction SH-72, Payette and Junction US-30 to Junction SH-52, Payette County, District 3. Low bidder: Western Construction, Inc. - $3,956,222.
Key #12208 – FY10 Ada County Highway District Thin Lift Overlays, Stage 1, District 3. Low bidder: Staker & Parson Companies dba Idaho Sand & Gravel - $1,129,771.
Key #11925 – 36th Street Pedestrian Bridge, Garden City, District 3. Low bidder: Guho Corporation - $409,926.
Key #8469 – SMA-7072, Washington Street, Twin Falls, District 4. Low bidder: Debco Construction - $6,531,483.
Key #10563 – US-30, Hagerman Rest Area Reconstruction, District 4. Low bidder: Starr Corporation - $431,938.
Key #11534 – US-30, US-93, and I-84, FY10 District 4 Districtwide Sealcoats. Low bidder: Kloepfer, Inc. - $1,087,143.
Keys #10573, #10574, and #10577 – US-89 and SH-36, 5600 West to Bear River Bridge, Franklin County; Pole Canyon Road to Junction US-89, Bear Lake County; and Utah State Line to Ovid, Bear Lake County, District 5. Low bidder: Staker & Parson Companies dba Jack B. Parson Company - $4,075,193.
Key #11151 – I-15 and US-20, FY10 District 6 Sign Upgrades. Low bidder: Pavement Markings Northwest, Inc. - $71,857.
Key #12115 – US-20, FY10 District 6 Districtwide Bridge Preservation. Low bidder: Cannon Builders, Inc. - $1,149,596.
Keys #11670 and #11671 – US-20, Bingham County Line East and Brunt Road to Cinder Butte Road, Bonneville County, District 6. Low bidder: H-K Contractors, Inc. - $7,233,938.
Keys #7813 and #12124 – I-15 and US-26, Pleasant Valley to Humphrey Interchange, Clark County and Clark Hill Rest Area Guardrail Upgrade, District 6. Low bidder: Marcon, Inc. - $1,048,105.
Key #9009 – US-93, Salmon River Bridge, Salmon, District 6. Low bidder: Cannon Builders, Inc. - $588,707.
Key #8132 – US-20, Menan-Lorenzo Interchange, Jefferson County, District 6. Low bidder: H-K Contractors, Inc. - $8,696,404.
10) Professional Services Agreements and Term Agreement Work Task Report. From May 3 through May 28, $796,209 in new professional services agreements and work tasks were processed. Eight supplemental agreements to existing agreements were processed in the amount of $1,873,700 during this period.
Board Items. Chairman Manning said his recent activities included preparations for the next Task Force meeting and a meeting with the Governor’s Office.
Adopt-A-Highway (AAH) Presentation. Member Whitehead recognized the Boise Beverage And Discussion Society for its efforts in the Adopt-A-Highway Program. The group of ITD employees has been picking up trash along SH-21 for 13 years. He thanked the participants for their valuable contributions to the state.
Chairman Manning welcomed Representative King to the meeting.
Delegation – Idaho State Tax Commission. Dar Walters, Fuel Tax Manager, thanked the Board members for their time and for their partnership on the Fuels Tax Evasion Project. He reported on the success of this project, funded through the Surface Transportation Program, to recover fuel taxes. The Tax Commission initially committed to a recovery rate of three to one in 1998 when the project was initiated, but the actual experience has been a 7.2 to 1 return during that time. The annual funding of $78,000 for this project has not been increased since FY99. Due to increases in personnel expenditures, the Tax Commission has been subsidizing this project. Mr. Walters requested increasing funding for this project to $100,000 for FY11.
Mr. Walters also reported on the dyed diesel fuel program. Because the Tax Commission has no enforcement authority, it relies on the Internal Revenue Service, Idaho State Police, and other states to ensure compliance. A legislative proposal in 2009 included an enforcement provision for Tax Commission and ITD employees and law enforcement officers; however, the enforcement provision was removed from the final legislation.
Although the Board praised the success of the Fuels Tax Evasion project, it expressed frustration with deferring road construction money to the Tax Commission to enable it to perform its responsibilities. Concern was also expressed on the lack of enforcement and the inability to address the illegal consumption of dyed diesel fuel.
MTI Amick noted that the draft STIP includes $100,000 for the Fuels Tax Evasion project starting in FY11. If no action is taken, the project will remain in the draft Program, which will be presented to the Board for approval in September.
Chairman Manning thanked Mr. Walters for the presentation and commended him for his successful efforts on the Fuels Tax Evasion project.
Semi-annual Report on LHTAC Stimulus Projects. LHTAC Federal Aid Manager Jerry Flatz reported that all 24 projects funded through Title XIV of ARRA have been bid and 23 of the projects have been awarded.
LHTAC Projects in Preliminary Development. Mr. Flatz summarized LHTAC’s process to prepare projects for future construction. Applications are accepted annually and evaluated by the Council. The top-rated projects are added to the STIP with design funds scheduled in a fiscal year. Construction funds are placed in Preliminary Development. When the design progresses and a concept report is approved, construction funds in Preliminary Development are moved ahead to a fiscal year.
When ITD transitioned to the “Horizons” process in 2006, LHTAC was exempted from that process, according to Mr. Flatz. He said moving projects in Preliminary Development forward is critical for LHTAC to utilize the federal-aid obligation authority. He emphasized that the programmed projects are financially constrained.
Chairman Manning thanked Mr. Flatz for the information.
Partnership Survey Report. Aeronautics Administrator (AA) John DeThomas said the Partnership Steering Committee contracted with Boise State University (BSU) to conduct a partnership survey of ITD stakeholders and employees.
BSU representative Carole Nemnich presented the survey findings, noting that overall, the responses were positive. Some of the observations include stakeholders perceive that partnerships are important to ITD; the expertise of ITD employees is highly regarded; and focus group participants who worked in the counties and local highway districts were less happy with ITD’s partnership efforts. The recommendations from the survey are develop a customer service mentality internally and externally; invest adequate resources in partner development; improve communication internally and externally to accommodate stakeholder relationships and partnerships; commit to and practice organizational transparency and accountability; empower decision-making at the lowest necessary level in the organization; and revisit long-range plans more frequently to help ensure they remain vital.
Chairman Manning asked if follow-up activities can be undertaken to determine if improvements were made or to identify successes. Ms. Nemnich said that can be done to some extent by re-interviewing the participants.
In response to Member Coleman’s question, AA DeThomas replied that the Partnership Steering Committee is still evaluating the next steps; although the intent is to integrate elements of the survey into the strategic plan.
Chairman Manning thanked Ms. Nemnich for the informative presentation and noted the importance of the survey.
Draft FY11 Strategic Plan. DDIR Stokes presented the draft FY11 Strategic Plan, which needs to be submitted to the Division of Financial Management by July 1. The document is based on the strategic planning components that incorporate the mission, vision, long-range goals, and vision elements. These components are supported by the accountability and performance elements. The plan also incorporates the new performance measures and goals.
Discussion followed on the performance measure “Services are Timely and Cost-Effective” and the specific goal of “maintain bid amounts between 75% and 110% of construction budgets”. Some concern was expressed that the range is too broad and that ITD has little control on factors that impact the success of the goal. Additionally, interest was expressed in tracking the total project budget versus the construction budget to determine how well the scope of the project was developed.
Member Coleman made a motion, seconded by Member Gagner, and passed unopposed, to approve the following resolution:
RES. NO. WHEREAS, Sections 67-1903 and 67-1904, Idaho Code require the Idaho Transportation Department’s
ITB10-22 administrative head to submit annually, not later than July 1st, to the Division of Financial Management (DFM), a strategic plan for program activities; and
WHEREAS, in 1997 DFM reviewed and approved a “summary” format of the Department’s FY98 Strategic Plan as being an acceptable submittal; and
WHEREAS, the Department develops and distributes internally in October an expanded version of the summary.
NOW THEREFORE BE IT RESOLVED, that the Idaho Transportation Board approves submittal of the FY11 Strategic Plan Summary to DFM on July 1, 2010.
Monthly Financial Statements and Highway Program Obligations. MTI Amick reported that almost $266 million had been obligated for projects in the STIP by the end of May. This is 61.6% of the project costs in the current STIP. At the same time last year, $158 million had been obligated, or about 47%. In May, $38.8 million of Debt Service on hold was obligated.
Controller Gordon Wilmoth said FHWA Indirect Cost Allocation revenue was $27,433,208 through April, which exceeded the projected amount of $19,975,000. Miscellaneous state funded revenue of $22,658,290 was $1,348,346 below the forecast. HDA revenue, excluding ethanol exemption elimination, was $146,973,975. The projected revenue was $148,964,200. Revenue from the ethanol exemption elimination was $12,313,061, which was a $391,481 negative variance from the projected amount. Total expenditures in the ARRA Title XII Fund were $48,118,532, while $182 million had been appropriated in FY09. Of the $17.4 million LHTAC-administered ARRA Title XIV funds, $445,414 had been expended.
Controller Wilmoth noted that proceeds of $7,718,124 were received in April from the Equipment Buy-Back Program. He also reported that revenue to the State Aeronautics Fund from aviation fuels was $1,221,975, or $297,293 below projections.
Partnership with Sandpoint for Project Development. District Engineer (DE) 1 Damon Allen reported on a partnership proposal from the City of Sandpoint to fund an alternative concept design and scoping study for the US-2, Dover to Sandpoint project, key #8063. The project, which had been in Preliminary Development earlier, would re-route US-2 from downtown Sandpoint. The completion of the US-95, Sandpoint Byway project will also eliminate that state highway from downtown, improving safety and reducing congestion.
City officials believe vacated right-of-way that formerly held a railroad track may be an acceptable location for US-2. They are proposing providing between $100,000 and $150,000 to study this concept. DE1 Allen said ITD would provide 10% of the costs to administer the study as part of the state local agreement. He added that Sandpoint is interested in accepting jurisdiction of the current US-2 and US-95 highways in the downtown core.
Member Gagner expressed concern that including the project in the STIP will result in an expectation that it will be constructed, although no construction funds have been identified. DE1 Allen responded that only preliminary engineering funds will be programmed in the STIP for staff to administer the project. He believes the project may be a good candidate for the FEED Program upon completion of the concept study.
Member Vassar expressed support for the project, as it would help the City of Sandpoint address its traffic concerns.
Member Vassar made a motion, seconded by Member Coleman, to approve the following resolution:
RES. NO. WHEREAS, the US-95, Sandpoint Byway will be completed in about two years, providing relief
ITB10-23 to Sandpoint pass through traffic; and
WHEREAS, it is highly desirable to provide a more direct connection of US-2 from Dover to Sandpoint to further eliminate pass through traffic from Sandpoint’s downtown corridor; and
WHEREAS, the original US-2, Dover to Sandpoint connection project became unfunded and placed in the "mid Horizons"; and
WHEREAS, the City of Sandpoint has expressed interest in funding an alternative design and concept for the US-2 connection.
NOW THEREFORE BE IT RESOLVED, that upon receipt of City of Sandpoint funding, the Idaho Transportation Board approves the Idaho Transportation Department to enter into a state and local agreement with the City of Sandpoint for the development of an ”alternative design and concept” report by consultant services as part of the US-2, Dover to Sandpoint project, key #8063; and
BE IT FURTHER RESOLVED, that the Board authorizes staff to administer and coordinate said project and consultant services; and
BE IT FURTHER RESOLVED, that staff is authorized to modify the FY10-14 Statewide Transportation Improvement Program to include the above changes in accordance with the provisions of SAFETEA-LU; and
BE IT FURTHER RESOLVED, that this agreement in no way guarantees funding for construction of the project and emphasis placed on the fact that currently no funding is identified or authorized for the project other than funding supplied to the project by the City of Sandpoint.
Member Coleman also voiced support for the project, as it will improve safety, and relinquishing the current state highways in downtown Sandpoint will be beneficial for ITD.
In response to Member Gagner’s question on the relinquishment of the downtown streets, DE1 Allen replied that no agreement has been made to transfer those routes. Some preliminary discussions have occurred; however, he was not sure if an agreement on the relinquishment of the routes could be completed before the US-2 project is constructed. The proposed concept study may provide guidance on this issue. Several members supported incorporating the relinquishment in the concept study.
The motion passed unopposed.
Idaho’s Strategic Highway Safety Plan (SHSP). Highway Safety Manager (HSM) Mary Hunter was pleased to announce that Idaho reported its lowest fatality rate on record in 2009. There were 226 fatalities at a rate of 1.46 per 100 million miles traveled. It was the fourth straight year of decreased fatalities. The five-year fatality rate goal is no more than 1.38 and a goal of no more than 200 fatalities in 2012.
HSM Hunter presented the updated SHSP. The Plan, initially created in 2006, is a data-driven, comprehensive plan that includes a goal, emphasis areas, and strategies to reduce traffic deaths and serious injuries. It focuses resources on education, enforcement, engineering, and emergency response. It is being updated to revise emphasis areas, incorporate new goals, include emphasis area teams to work on the specific contributors to traffic deaths and serious injuries, develop actions and track work done, build and empower partnerships, and require evaluations.
Chairman Manning asked how Idaho’s rail-highway collisions compare to other states and referenced earlier legislation enacted to address this issue. Although HOSE Jennings did not have comparison figures, he noted Idaho’s good record. He believes Operation Lifesaver and funding targeted to this program have been instrumental in preventing rail-highway collisions.
Chairman Manning asked if staff can estimate how many lives would have been saved if the occupants would have been properly restrained. HSM Hunter responded that the estimate is 50% of fatalities could be prevented if motorists use safety restraints. She added that about half of Idaho’s fatalities are due to single vehicle run off road crashes. Generally, the chance of survival in those incidents is higher if seat belts are worn.
Member Miller made a motion, seconded by Member Whitehead, and passed unopposed, to approve the following resolution:
RES. NO. WHEREAS, Idaho experienced 132,249 traffic crashes that resulted in 1,286 traffic deaths and
ITB10-24 68,707 injuries on Idaho’s roads from 2004 to 2008; and
WHEREAS, the economic cost of traffic crashes in Idaho for 2004 through 2008 was $10.6 billion; and
WHEREAS, the Idaho Transportation Department’s goal is to eventually have zero traffic deaths on all roadways in Idaho; and
WHEREAS, the Department has selected performance measures and goals to reduce the five-year fatality rate to no more than 1.38 in 2012, have fewer than 200 traffic deaths in 2012, and to reduce the five-year serious injury average to no more than 1,634 by 2012; and
WHEREAS, the Department has developed the Strategic Highway Safety Plan following an extensive process including involvement of over 100 highway safety partners from the engineering, education, enforcement, and emergency medical services communities; and
WHEREAS, the highway safety partners met and conducted a Strategic Highway Safety Plan Workshop in November 2009, which utilized highway safety emphasis area teams and an executive oversight team; and
WHEREAS, the Strategic Highway Safety Plan was drafted as a result of the November 2009 workshop.
NOW THEREFORE BE IT RESOLVED, that the Idaho Transportation Board adopts the Strategic Highway Safety Plan revision dated June 8, 2010.
District 3 Report. DE3 Dave Jones thanked the Board for visiting District 3. He was pleased to report that all of the District’s projects were delivered on time for FY10, if not all in the first quarter. Additionally, eight projects worth about $20 million were advanced and delivered in FY10 through federal stimulus funding and District savings.
Although a number of efficiency measures have been instituted in the District, DE3 Jones acknowledged Cascade Maintenance Foreman Dan Davis’s winter maintenance innovations. A float control for snow plow blades was implemented. It allows for reduced pressure on the blade, saving wear and tear on the blade, resulting in a longer life span. During the 2007-2008 winter, the Banks and Cascade Maintenance sheds spent $39,760 on 560 blades. After implementing the float control, 66 blades were used during the 2009-2010 winter at a cost of $4,620. Another efficiency measure was a 2 to 1 sand/salt combination plus 7 gallons per ton of magnesium chloride, resulting in a drastic reduction in the consumption of those products without compromising safety.
The Board commended DE3 Jones and his staff for the accomplishments and efficiency measures.
Director’s Report. Director Ness reported that the development of the long-range plan is progressing well.
ITD and Imperial Oil will be hosting meetings later this month in District 2 to address concerns, answer questions, and accept testimony on the oil industry’s plans to transport overlegal loads on US-12.
Last month Director Ness and CE Cole attended the American Association of State Highway and Transportation Officials’ spring conference. Director Ness was pleased to report that officials from Texas commented on Idaho’s asset management efforts and insinuated that ITD is an industry leader in asset management. There were also several discussions on national issues. FHWA is in the process of developing its strategic plan, including a renewed focus on setting Disadvantaged Business Enterprise goals and attaining results. To address climate change, a legislative proposal would implement a carbon tax equivalent to adding a 12 1/2-cent tax on fuel without any of that funding dedicated to transportation. Regarding reauthorization, one proposal shifts transportation decision-making from the states to the federal and/or Metropolitan Planning Organization level.
Director Ness said his efforts to meet every ITD employee should be completed in July. He noted that employees are proud of what they do and appreciate the opportunity to share ideas and show him what they are working on. He intends to conduct employee meetings in Headquarters and every District next year after the legislative session.
Director Ness said the Governor’s Executive Order is being revised. It will eliminate items that have been completed and focus on expected outcomes for next year.
DDIR Stokes distributed the Director’s Monthly Report, which summarizes performance measures and provides information on projects ready to bid. He was proud to report that year-to-date, only two states have a better reduction rate in highway fatalities. Through May, a total of 55 fatalities have occurred on Idaho highways compared to a total of 80 through May 2009. Statewide, 61% of projects have been delivered. Work is continuing on the development of the bridge performance measure.
DDIR Stokes presented a schedule of the transportation asset management system project. Overall, those efforts are proceeding well and are generally on schedule.
DDIR Stokes submitted proposed dates for the legislative outreach meetings in December.
Executive Session on Personnel and Legal Issues. Member Vassar made a motion to meet in executive session at 11:55 AM to discuss personnel and legal issues as authorized in Idaho Code Section 67-2345 (a), (b), (d), and (f). Vice Chairman Blick seconded the motion and it passed 6-0 by individual roll call vote.
A discussion was held on legal matters related to the Keenan and Coeur d’Alene Investments case, a requested easement from the Nez Perce Tribe, and the US-95, Thorn Creek Road to Moscow project.
A discussion was held on personnel issues related to the discipline, retention and evaluation of employees and the filling of positions.
The Board came out of executive session at 2:05 PM. No final actions or decisions were made.
WHEREUPON the business meeting recessed at 2:05 PM.
June 17, 2010
The Board reconvened at 7:45 AM on Thursday, June 17, 2010, in Boise, Idaho. Chairman Manning and Members Coleman, Gagner, Vassar, and Whitehead were present. Representatives Darrell Bolz and Max Black also participated in the tour.
District 3 Tour. The Board traveled SH-55 north. Port of Entry (POE) Area Supervisor Craig LaChance summarized the POE’s responsibilities. The objective is to ensure compliance with laws and regulations relating to highway transportation by commercial, noncommercial, and farm carriers. Emphasis is placed on education. He noted that ITD has a good working relationship with its various partners, including Idaho State Police, the Idaho Tax Commission, and the Department of Agriculture.
After a brief stop at the Banks Maintenance Shed, where Boise County Commissioner Jamie Anderson joined the group, the Board traveled east on the Banks to Lowman Highway. DE3 Jones summarized the agreement to transition the local road to a state highway.
At the Lowman Maintenance Shed, Bill Nicholson, Avalanche Program Manager, provided an overview on the statewide avalanche program, focusing on SH-21. The road closures on SH-21 due to avalanches and avalanche danger have been greatly reduced due to mitigation efforts.
Incident Response Technician Terry Zabel reported on the Incident Response Program. Crews travel the I-84 corridor between Nampa and Boise to provide assistance to motorists and Idaho State Police as needed. Since the program was established in 1997, the crews have responded to over 100,000 various incidents. The intent is to keep traffic flowing safely and efficiently.
After lunch, the Board traveled west on the Banks to Lowman Highway to the Garden Valley Airport. AA DeThomas provided an overview on the popular recreation airstrip and a partnership project to construct showers.
The Board members returned to Boise via the state aircraft pool.
WHEREUPON, the Idaho Transportation Board’s regular monthly meeting officially adjourned at 2:30 PM.
DARRELL V MANNING, Chairman
Read and Approved
July 21, 2010