Idaho Transportation Department

Roger Reid, Teton Valley Chamber of Commerce, elaborated on the area’s efforts to promote recreation and tourism. Establishing partnerships are critical to address the growing transportation needs, as revenue is insufficient to take care of and expand the current system. He complimented the state’s Scenic Byway Program and believes it is a valuable program that is promoting economic development. He provided an overview on the Teton Scenic Byway.

Teton County Commissioner Larry Young thanked the Board and legislators for visiting the Teton Valley. He expressed appreciation for District 6’s assistance. He emphasized the importance of a good transportation system. Teton County has been one of the fastest-growing counties in the country. The county is having difficulty addressing the demands related to the growth. Most of its transportation revenue comes from the state, which is barely sufficient to maintain the existing system, let alone improve and expand it. Commissioner Young said he was an advocate of the Governor’s and ITD’s proposal to increase transportation revenue. He would like more funding options available, especially for small jurisdictions.

Chairman Manning thanked the officials for meeting with the Board members. He said they appreciate hearing about communities’ transportation issues.

The Board toured the Driggs Airport. The reconstruction project, currently underway, will widen the runway, increase the clear zone, and improve safety. The majority of the funding is from Federal Aviation Administration discretionary funds and stimulus funds.

After visiting Huntsman Springs development, which is emphasizing preserving nature and the quality of life in the area, the tour continued south on SH-33 to Victor.

WHEREUPON the tour recessed at 4:05 PM.

August 20, 2009

The Board reconvened at 8:00 AM on Thursday, August 20, 2009. It traveled to the Idaho Transportation Department District 6 Office in Rigby. All members that participated on the August 19 tour were present. Karl Vogt, Deputy Attorney General, was also present.

Chairman Manning welcomed Senator Dean Mortimer to the meeting.

Chairman Manning reported that Vice Chairman Bruce Sweeney passed away earlier in the week. He noted Vice Chairman Sweeney’s commendable public service and dedication to the state of Idaho. The Board observed a moment of silence for Vice Chairman Sweeney.

Board Minutes. Member Coleman made a motion to approve the minutes of the regular Board meeting held on July 22-23, 2009 as revised. Member Whitehead seconded the motion and it passed unopposed.

Board Meeting Dates. The following meeting dates and locations were scheduled:

September 16-17, 2009 – District 4

October 14-15, 2009 – Boise

November 18-19, 2009 – Boise

Consent Calendar. Member Blick made a motion, seconded by Member Gagner, and passed unanimously, to approve the following resolution:

RES. NO. NOW THEREFORE BE IT RESOLVED, that the Idaho Transportation Board approves the

ITB09-38 revisions to Board Policy, B-18-09, Equal Employment Opportunity/Affirmative Action; revisions to Board Policy, B-14-07, Landscaping; revisions to Board Policy B-14-09, Irregularities on Contract Bids; revisions to IDAPA 39.03.41, Rules Governing Traffic Control Devices; speed minute entry changes for I-15, mileposts 118 and 119 in Idaho Falls area, District 6; the addition of SH-33, Rexburg Signals to state FY10 Capital Investment Program; the FY08-13 Forest Highway Program changes; and the FY09 account write off; and has received and reviewed the summary of FY09 actual versus budgeted out-of-state trips and cost; the return check report for FY09; the revised six year Capital Facilities Program; the contract award information; and the professional services agreements and term agreement work task report.

1) Revisions to Board Policy B-18-09, Equal Employment Opportunity/Affirmative Action. This policy was revised to update the signature and date. No other changes were made.

2) Revisions to Board Policy B-14-07, Landscaping. This policy was revised to update the signature and date. No other changes were made.

3) Revisions to Board Policy B-14-09, Irregularities on Contract Bids. This policy was revised to update the signature and date. No other changes were made.

4) Revisions to IDAPA 39.03.41, Rules Governing Traffic Control Devices. The Manual on Uniform Traffic Control Devices (MUTCD) for Streets and Highways is published by the Federal Highway Administration. Revisions to IDAPA 39.03.41 are being requested to incorporate revision #2 of the MUTCD. The main change is the requirement for minimum retroreflectivity of sign sheeting and a time table for adopting a method of sign inspection and sign sheeting replacement for all signs on the state highway system that do not meet the minimum sign retroreflectivity standards. Adopting this revision will allow Idaho to meet the new standards for sign retroreflectivity which is aimed at improving driving conditions for the older driver and reducing accidents on highways through improved sign visibility. An additional benefit is the new sheeting will have a longer service life, which will reduce sign replacement labor and improve ITD sign crew safety.

Additionally, IDAPA 39.03.41 is being revised to allow the optional use of the IdaShield object markers for additional delineation of non-signalized at-grade railroad road crossings of public roads. Because it is not certain that the IdaShield will be accepted for inclusion into the MUTCD, staff is also pursuing this issue via rule revision and a legislative change.

5) Speed Minute Entry Changes for I-15 at Milepost (MP) 118 and MP 119 Interchanges in the Idaho Falls Area, District 6. The Idaho State Police and ITD have become aware of several safety and operational concerns surrounding MP 118 and 119 interchanges along I-15 in the Idaho Falls area. The concerns were investigated and an engineering speed zone study was completed. The study confirmed the safety and operational concerns. Staff requested reducing the speed limit on I-15, MP 117.757 to 119.69 from 75 miles per hour to 65 miles per hour.

6) Add SH-33, Rexburg Signals to State FY10 of the Capital Investment Program. Staff requested the addition of the SH-33, Rexburg Signals project to the Capital Investment Program. The project is a partnership with the City of Rexburg to upgrade signalized intersections along SH-33 within the city limits. It was recently programmed with $500,000 of state funds in FY10 of the draft FY10-13 Capital Investment Program. The City is prepared to begin construction and State FY10 funds are now available, so staff requests adding the project to the FY09 Statewide Transportation Improvement Program (STIP) now rather than waiting for the FY10 STIP approval in October.

7) FY08-13 Forest Highway Program Changes. The Tri-Agency Group, consisting of ITD, U.S. Forest Service, and Western Federal Lands Highway Division of FHWA, met earlier this year to update the Forest Highway Program. The average annual funding is $15.2 million with a 100% federal share. The American Recovery and Reinvestment Act of 2009 provided an additional $5.5 million. Proposed project changes include delaying SH-75/Forest Highway (FH) 26, Warm Springs Realignment from FY11 to FY12/13; advancing FH-88 Yankee Fork Road and FH-50, Gold Creek Road from FY12 to FY11; advancing FH-60, Manning Crevice Bridge, from a future year to FY13; adding FH-24, Banks-Lowman guardrail and Davies Bridge to FY09/10; and advancing FH-76, Grangemont Road from a future year to FY09. A request for new projects is not expected immediately. New projects may be considered in the spring of 2010 depending on the possibility of additional funding in the next highway act. The Program is shown as Exhibit 379, which is made a part hereof with like effect.

8) FY09 Account Write Off. ITD policy requires that all uncollectible accounts exceeding $1,000 be reviewed and approved for write-off by the Board. The Director or a designee reviews and approves for write-off all accounts less than $1,000. For FY09, staff determined 41 accounts totaling approximately $23,000 to be uncollectible. It requested Board approval to write off 8 accounts totaling $16,684.41, as shown as Exhibit 380, which is made a part hereof with like effect. A total of 33 accounts in amounts less than $1,000 have been determined as uncollectible. The total of these accounts is $6,350. The outstanding receivables are more than three years delinquent. Customers are not allowed to do business with ITD until their deficiencies are paid or the statute of limitations is reached.

9) Summary of FY09 Actual vs. Budgeted Out-of-State Trips and Cost. In FY09, 154 out-of-state trips were taken. Expenditures totaled $201,118. The budgeted amount was $437,700. There were 22 direct reimbursement trips, although those expenses are not reflected in the total expenditures or budgeted amount.

10) Return Check Report for FY09. During FY09, $38,875,028 in checks were received, while 135 checks, or 0.48%, totaling $187,123 were returned. Collection of returned checks equaled $209,366 for an annual collection rate of 112%.

11) Revised Six Year Capital Facilities Program. The overall goal of the Building Program is to achieve a sustainable design that maintains and extends the useful life of the Department’s buildings. The program allocations for alterations, repairs, and statewide preventive maintenance allow the Districts to modernize higher maintenance or inefficient facility components or make safety improvements. While sand sheds continue to be a priority in the program, environmental regulations for waste water disposal from winter truck washing has become an area of concern. The need for covered truck washing facilities has increased and such projects have been added to the FY11-16 Capital Facilities Program, as shown as Exhibit 381, which is made a part hereof with like effect.

12) Contract Awards. Key #11068 – I-184, FY09 District 3 Durable Pavement Markings. Low bidder: 3M Company - $385,256.

Keys #9455 and #10634 – FY09 District 1 Durable Striping and FY09 District 1 Sign Upgrades. Low bidder: 3M Company - $670,920.

Key #11594 – US-93, Milepost 180 to Jim Byrne Slough Bridge, Richfield, District 4. Low bidder: Gordon Paving Company, Inc. - $560,171.

Keys #11141 and #11481 – US-20, St. Anthony City Streets and Ashton City Streets, District 6. Low bidder: Hap Taylor & Sons, Inc. dba Knife River - $1,953,401.

Key #10621 – FY08 District 1 Durable Pavement Markings. Low bidder: Specialized Pavement Marking, Inc. - $496,893.

Key #11891 – FY10 District 1 Districtwide Sealcoats. Low bidder: Intermountain Slurry Seal, Inc. - $1,600,600.

Key #11131 – FY09 District 5 Sign Upgrades. Low bidder: Pavement Markings Northwest, Inc. - $120,595.

Keys #10570 and #10571 – US-30 and SH-36, Soda Springs East City Limits to Nounan Road and Junction SH-34 to Milepost 5 Franklin County, District 5. Low bidder: Staker & Parson Companies, dba JBP - $1,011,126.

Keys #9819, #9820, and #9823 – I-84, Cole Road to Orchard Street, Orchard Street to Vista Avenue, and Vista Avenue to Broadway Avenue, District 3. Low bidder: Concrete Placing Company, Inc. - $35,902,942.

13) Professional Services Agreements and Term Agreement Work Task Report. From July 1 through July 31, $6,111,200 in new professional services agreements and work tasks were processed. Of the 19 agreements issued, the majority were issued because resources were not available in house or special expertise was required. Nine supplemental agreements to existing agreements were processed in the amount of $2,392,150 during this period.

Chairman Manning welcomed Representative Russ Matthews to the meeting.

Board Items. Chairman Manning said he participated in preparatory meetings for the Governor’s Task Force on Modernizing Transportation Funding in Idaho. He and Member Whitehead attended the first Task Force meeting earlier this month. He attended ground-breaking ceremonies for the I-84, Vista Avenue Interchange; SH-48, Rigby High School to Yellowstone Highway; and I-86, Chubbuck Interchange to Pocatello Creek Interchange projects. He met with Fred Mayer representatives to discuss access issues on US-20/26, with Division of Human Resources staff to discuss pay issues, with railroad officials to talk about updating the state railroad plan, and with Senator Crapo’s staff to discuss reauthorization of the federal transportation act.

While traveling through Utah recently, Member Miller noted its experimental project. The speed limit has been increased to 80 miles per hour on certain segments of I-15 and to 70 miles per hour on some state highways. He believes increasing the speed limit on some of Idaho’s highways should be considered.

Acting Director’s Report. Chairman Manning noted that Acting Director Stokes was not at the Board meeting because he was participating in the Governor’s Capital for a Day in Ririe. Chief Engineer (CE) Tom Cole summarized the federal Transportation Investment Generating Economic Recovery (TIGER) program and the process to apply for the discretionary grants. The U.S. Department of Transportation will award the $1.5 billion program. Applications need to be submitted by September 15, 2009. Although the program is designed for projects in the $20 to $100 million range, smaller projects will be considered for funding. The projects do not have to be shovel-ready at this time; however, they have to be completed by February 2012. Some of the projects the Department is considering applying for are I-84, Meridian Interchange, the second phase of the US-93/I-84 interchange, and a partnership project with the Lewiston Port.

CE Cole elaborated on the Governor’s Task Force on Transportation Funding meeting. The 15-member panel discussed its expectations, and ITD gave an overview on the Department and presentations on the current funding structure and on cost allocation. The next meeting will be on October 8. The Task Force is to submit its report by December 2011.

The Department is monitoring and tracking 374 activities related to the Governor’s Executive Order on improving the Department’s accountability. CE Cole distributed a report on the activities and schedule, highlighting some of the actions.

Administrator, Division of Administration (ADA) Dave Tolman reported on the recent SAFETEA-LU rescission. ITD’s FY09 apportionments plus carryover authority is $390 million; however, the total obligation authority is $251 million. The recent rescission is estimated at $65 million for ITD.

Adopt-A-Highway (AAH) Presentation. Member Gagner recognized the employees of the South Fork Lodge for their participation in the Adopt-A-Highway Program. The group adopted approximately 2.5 miles of US-26 in 2000. He thanked the group for the valuable service it is providing.

Draft Linear Reference System Research Report. Geographic Information Systems (GIS) Manager Brian Emmen said the linear reference system research study was undertaken to assure success of the new pavement management; maintenance management; and sign, signal, and illumination systems. The current system cannot be accessed by today’s management system software. Linear referencing identifies locations on a road network or specific link in that network by specifying a start position, direction, and distance. A linear referencing system is a set of procedures for linear referencing, including both the location reference method and the procedures for storing, maintaining, and retrieving location information about points and segments on a network.

Benefits of a linear referencing system are integration of data from diverse users to share data, select needed data, and allow data to be mapped and analyzed together; it allows for cross-discipline analysis; and can realize cost savings from data integration, data sharing, and reduction in data redundancy. GIS Manager Emmen said the research consisted of identifying current ITD uses and needs; researching other states’ systems and solutions; researching commercially available software solutions; and providing recommendations on costs, return on investment, and interim solutions. The next steps are to develop a more precise estimate of system acquisition and implementation costs, identify possible methods and sources of funding, develop a request for proposal for the needed systems and service, and acquire the system.

Preview of Highway Information Web Site. GIS Manager Emmen demonstrated the Department’s updated web page that will provide enhanced highway information. The detailed information, such as the cracking index, average daily traffic, and accidents, will be available on segments of highways. This project collected statistics from various locations and compiled it in one location. It is part of ITD’s commitment to be transparent, share information, increase efficiencies, and reduce costs.

The Board expressed appreciation to GIS Manager Emmen for his efforts on these two important initiatives.

Performance Measurement Report due to Division of Financial Management (DFM). Sonna Lynn Fernandez, Intermodal Planning Manager (IPM), summarized the Performance Measurement report, which is due to DFM in September. The document provides an overview on ITD, including its revenue and expenditures, cases managed, and performance highlights, and reports on performance measures. She noted the Department’s move from performance measures to performance management. A new suite of performance measures have been developed and staff will begin to report on those in September. The current measures in all strategic planning documentation will be replaced by the new measures.

CE Cole expanded on the efforts to implement performance management. Meetings are being held in each District and with each Headquarters’ Section. He emphasized that the performance management process is still evolving.

Chairman Manning thanked IPM Fernandez for the report.

Member Gagner believes it is important to communicate the status of the performance management efforts with the Governor’s Office, legislators, and other interested stakeholders. He proposed distributing a letter and reports as a communication tool. The document would also relay the Board’s commitment to this important initiative.

Proposed Changes to IDAPA 39.02.22, Rules Governing Registration and Permit Fee Administration. Alan Frew, Motor Vehicle Administrator (MVA), said IDAPA 39.02.22 provides criteria for registration fee installment payment plans. Currently, cancellation of future installment payment plan privileges occurs if a customer’s account is suspended two or more times in one installment plan year for non-payment of installment fees due. Last year staff proposed changes to the rule to allow permanent cancellation of installment payment plan privileges after one occurrence of suspension of an account for non-payment of installment fees. Several legislative committee members, however, thought the proposal was too harsh and recommended alternatives.

MVA Frew said IDAPA 39.02.22 is being modified now to allow cancellation of future installment payment plan privileges after two or more suspensions, whether the suspensions are in the same year or in different years; allow reinstatement of installment payment plan privileges after 12 consecutive months of no suspensions of any type on the account; and allow for collection of a $50 installment plan fee for each installment plan that is set up. This fee would cover the costs of administering the plan. Additionally, some language was re-written to make it concise and more understandable. He added that some outreach on this proposal has been initiated with the industry, such as the Idaho Trucking Association. To date, no opposition has been encountered.

Member Miller made a motion, seconded by Member Whitehead, and passed unopposed to approve the following resolution:

RES. NO. WHEREAS, the Idaho Transportation Board has authority to approve requested changes to

ITB09-39 Idaho Transportation Department rules; and

WHEREAS, the Board finds the changes to IDAPA 39.02.22 necessary for the efficient administration of registration fee installment payment plans.

NOW THEREFORE BE IT RESOLVED, that the Board approves the following rule to be submitted for change:

Modify Rule IDAPA 39.02.22 – Rules Governing Registration and Permit Fee Administration to state:

Accounts of registrants that have been suspended twice or more shall not be allowed to participate in future installment payment plans; and

After twelve consecutive months of no suspensions, customers may request in writing to participate in future installment payment plans and shall be allowed to do so; and

An installment plan fee of fifty dollars ($50.00) shall be paid for each installment plan created; and

BE IT FURTHER RESOLVED, that the Board approves the request to submit the changes as listed above for Rule 39.02.22 and directs staff to proceed with the administrative rule making process.

Revisions to IDAPA 39.02.60, Rules Governing License Plate Provisions. MVA Frew requested revisions to IDAPA 39.02.60 to include provisions for issuing restricted vehicle plates to Idaho licensed dealers who sell off-highway vehicles. Two bills passed in 2008 and 2009 that neglected to amend dealer plate issues. The rule also contains amendments to comply with Senate Bill 1183 to provide for issuance of a wrecker plate, allowing this plate to be displayed on registered vehicles that are being towed due to being inoperable, and can be moved from towed vehicle to towed vehicle by the towing business.

An amendment to clarify unacceptable personalized plate messages to include prohibiting acts of violence, drug references, sexual preference or orientation is included. Additionally, due to House Bill 226, a section was added to clarify and set a process for the creation of a business logo trailer plate. Staff recommends establishing a non-refundable fee of $2,000 for contract programming costs and Department resources for initial set up in the automated system and for integrating the specialty plate into the automated license plate ordering system. The fee is not to exceed the actual costs. The legislation also allows non-Idaho residents to apply for and receive the North America permanent trailer plates and retain such upon periodic validation by ITD that the owner still possesses the trailer. The periodic validation for non-resident owners will occur every three years.

Member Gagner made a motion, seconded by Member Whitehead, and passed unopposed, to approve the following resolution:

RES. NO. WHEREAS, the Idaho Transportation Board has authority to approve requested changes to

ITB09-40 Idaho Transportation Department administrative rules; and

WHEREAS, the Board finds the requested changes to the administrative rule provides clarification and updated procedures to the Rules Governing License Plate Provisions.

NOW THEREFORE BE IT RESOLVED, that the Board approves the recommended changes to administrative rule:

IDAPA 39.02.60 – Rules Governing License Plate Provisions, which

Defines requirements for the issuance of Idaho Restricted Vehicle dealer license plates, creates the process for issuance of wrecker license plates, clarifies periodic validation of North America permanent trailer plates for non-resident owners, and creates the process for business logo permanent trailer plates, and to clarify and improve the process to define acceptability on personalized plate messages; and

BE IT FURTHER RESOLVED, that the Board directs staff to promulgate temporary rule making it effective July 1, 2009 and proceed with regular rule making at the same time for the changes as listed above for administrative rule; and

BE IT FURTHER RESOLVED, that the Board sets the non-refundable business logo plate programming fee at $2,000. Such fee shall cover initial costs for ITD resources and contract programming and shall not exceed actual costs.

Update – Division of Motor Vehicles (DMV) Modernization. MVA Frew provided an overview on DMV’s antiquated computer system and background on the modernization initiative. He mentioned the 2009 legislative action authorizing expenditures for this project.

PMO Manager Shannon Barnes summarized efforts to date on the modernization project, which started in 2006. Because it is a high-risk project, efforts have been undertaken to mitigate those risks, including identifying an executive sponsor for the project; ensuring that skilled, qualified people are involved; and establishing internal controls and processes. Phase 1 has been completed and was within the budget. Some of those components included upgrading the county equipment, automating the driver’s license test, replacing the license plate system, increasing on-line services, and converting to print-on-demand decals.

PMO Manager Barnes elaborated on Phase 2: implement core services for Driver’s Services and Revenue Operations. A request for proposal will be released soon to hire a contractor to build the new system. This phase is to be completed by the end of 2012. Phases 3 and 4 are to implement core services for Vehicle Services and for Commercial Vehicles and the Ports of Entry, respectively. The total cost for the DMV system is estimated at $28.7 million, with funding distributed through five fiscal years, ending in FY14.

Chairman Manning thanked PMO Barnes for the update.

Idaho Traffic Crashes 2008 Report. Mary Hunter, Highway Safety Manager (HSM), said the traffic crashes report provides data and analysis of the state’s traffic crash problem areas and illustrates progress made. It is a reference document, along with other tools, to support the selection of project types and locations to address highway safety on a statewide and local basis.

In 2008, there were 232 fatalities and 11,995 injuries as a result of traffic crashes in Idaho. The state’s fatality rate was 1.52 while the national average was 1.28. Following are some notable statistics from the 2008 report. The cost of a fatality was almost $6 million. The primary contributing factors to traffic deaths were unbelted occupants, alcohol, and aggressive driving. Youthful drivers, 15 to 19 years of age, comprised 6% of drivers, but that age group represented 14% of drivers involved in fatal and serious injury crashes. Of the motorcycle fatalities, 48% were single vehicle crashes. Eleven pedestrians and two bicyclists were killed.

Chairman Manning thanked HSM Hunter for the informative report and for her efforts to address and improve safety on the state’s highways.

District 6 Strategic Activities. District 6 Engineer Blake Rindlisbacher said the Districts’ striping partnership has been beneficial. Not only is the striping initiative resulting in improved service for the traveling public, but ITD personnel have an opportunity to learn from each other and improve their skills and processes. The striping in District 6 was completed early, which will allow for District 5 to return for touch-up striping before winter. DE Rindlisbacher also elaborated on the bridge deck sealing initiative, resulting in improved customer service. The goal is to seal ten bridges each year. The seal extends the life of the bridge deck.

Some of District 6’s other partnering efforts include participating in transportation committees, funding overtime for Idaho State Police to patrol in speed zones, a memorandum of understanding with the Forest Service to allow maintenance activities with less consultation, and working with the Department of Fish and Game to improve fish passage at Little Spring Creek. To improve customer service, the District is also cross-training maintenance and construction personnel and it participated in a public/private project for turn bays. Action items related to investing in our people include providing a construction refresher course in conjunction with District 5 and rotating through Project Development, which cross trains staff for professional development. Some of the leading through agency performance efforts are completion of a minimum test requirement and intersection management.

Chairman Manning thanked DE Rindlisbacher for the report.

Executive Session on Personnel and Legal Issues. Member Gagner made a motion to meet in executive session at 12:10 PM to discuss personnel and legal issues as authorized in Idaho Code Section 67-2345(a), (b), (d), and (f). Member Whitehead seconded the motion and it passed 5-0 by individual roll call vote.

A discussion was held on legal matters related to records exempt from public disclosure and potential litigation against the Department on employment-related matters.

A discussion was held on personnel issues related to the filling of a public office.

The Board came out of executive session at 1:25 PM. No final actions or decisions were made.

Monthly Financial Statements and Highway Program Obligations. Manager, Transportation Investments (MTI), Dave Amick reported that over $201 million had been obligated for projects in the STIP by the end of July, or approximately 60% of the planned amount. At the same time last year, $246.5 million, or about 65%, had been obligated.

Controller Gordon Wilmoth said the revenue to the State Highway Fund through June, the end of FY09, was $450,238,335, which was below the projected revenue of $527,022,208. The variance was due to FHWA reimbursements. Total expenditures of $484,673,822 were below the projected expenditures of $588,744,784. The variance was due to federal- and state-funded construction. Revenue to the State Aeronautics Fund of $2,638,399 was below the projected revenue of $3,230,000. There was not a significant expenditure variance in this fund. Controller Wilmoth noted that the monthly report now includes expenditures on the state highway stimulus funds, a summary of the GARVEE Program, and updates on investments.

FY11 Proposed Budget Request. Economics and Research Manager Doug Benzon presented the revised revenue forecast. The projected revenue to ITD from all sources of funding in FY11 is $568,700,000.

Senior Budget Analyst (SBA) Joel Drake summarized the proposed FY11 budget request. Some of the highlights include 1833.5 full-time positions; a $900,000, or 1%, increase for change in employee compensation; a $1.9 million increase for employee benefits; $22.2 million for replacement equipment; and $291.3 million for construction. The request includes nine line items totaling $5.7 million. SBA Drake said the list of GARVEE projects proposed for bonding authority in FY11 is still under development and will be added to the budget request later.

Member Coleman questioned the $100,000 North American Trailer Plate Advertising Campaign line item. ADA Tolman said the intent is to market this plate. It is anticipated that the extensive outreach will increase sales of the plate, generating additional revenue for ITD. Member Coleman also asked for the costs of the Department’s software licensing fees. ADA Tolman said the costs for the financial system alone are over $500,000. He did not have all of the costs for the various software fees, so will provide that in the near future.

Member Blick made a motion, seconded by Member Gagner, and passed unanimously, to approve the following resolution:

RES. NO. WHEREAS, the FY11 Idaho Transportation Department budget request will be prepared in

ITB09-41 accordance with instructions in the Division of Financial Management’s Budget Development Manual; and

WHEREAS, the Idaho Transportation Board has reviewed the FY11 budget request summary.

NOW THEREFORE BE IT RESOLVED, that the Board agrees with the budget request estimates and guidance provided as presented in the Department Summary and Certification, submitted for approval August 20, 2009, as shown in Exhibit 382, which is made a part hereof with like effect, and authorizes the estimates and guidance provided to serve as the basis for the budget request to be submitted to the Division of Financial Management and Legislative Services Office on or before September 1, 2009.

End of FY09 Adjustments to the Federal-aid Formula Highway Program. MTI Amick requested approval to modify the FY09 Federal-Aid Formula Highway Program based upon project readiness and available funds. As of August 3, there are $188.8 million of commitments against the $244.3 million of obligation authority. Based on project readiness, $25.4 million of projects are expected to delay. Staff is requesting $8.5 million for cost increases for FY09 projects; $30.9 million for additional preservation, safety, and bridge commitments; and $17.1 million to convert advanced construction earlier than programmed. Additionally, $28.6 million has been requested in redistribution of obligation authority. MTI Amick summarized the program adjustments, anticipated project removals and delays, and list of additional project requests.

Member Miller left the meeting at this time.

Member Gagner made a motion, seconded by Member Coleman, and passed unopposed, to approve the following resolution:

RES. NO. WHEREAS, it is in the public interest for the Idaho Transportation Department to accomplish

ITB09-42 a current, realistic, and fiscally constrained Highway Capital Investment Program; and

WHEREAS, it is the intent of the Idaho Transportation Board to effectively utilize all available federal-aid highway funding; and

WHEREAS, the Safe, Accountable, Flexible, Efficient Transportation Equity Act - A Legacy for Users (SAFETEA-LU) requires that a priority list of projects covering a four-year period be provided in a Statewide Transportation Improvement Program (STIP); and

WHEREAS, as of August 3, 2009, the balance of available funds is $55.5 million; and

WHEREAS, projects have been identified that will delay or be removed from FY09 totaling $25.4 million; and

WHEREAS, projects have been identified requiring cost increases of $8.5 million; and

WHEREAS, a prioritized list of projects has been identified that are ready should additional funding become available; and

WHEREAS, the result of these proposed delays, cost increases, and advances will fully utilize estimated FY09 federal-aid highway formula obligation authority and equity bonus funds of $251.2 million; and

WHEREAS, the Department requested $28.6 million in redistributed FY09 formula obligation authority from other states.

NOW THEREFORE BE IT RESOLVED, that the Board authorizes staff to delay or remove projects in the list entitled “Anticipated Removals and Delays” and advance projects in the list entitled “Additional Requests”, as shown as Exhibit 383, which is made a part hereof with like effect, in priority order as projects are delivered and as funding becomes available through Redistribution of Federal Formula Obligation Authority; and

BE IT FURTHER RESOLVED, that staff is authorized to make the appropriate changes to the FY09-13 STIP in accordance with the provisions of SAFETEA-LU.

State Highway System Economic Stimulus – Balance of American Recovery and Reinvestment Act (ARRA) Savings Proposal. MTI Amick reported that bid savings of $20 million occurred on the US-93, Twin Falls Alternate Route, Stage 2 project. After funding the US-95, Wyoming Avenue to SH-53, Hayden project last month, the remaining bid savings on all eight initial state highway system projects funded through ARRA totals $35.4 million. MTI Amick presented a list of projects recommended for funding with these savings. All of the projects except one can be obligated for advertisement as soon as they are added to the STIP. The I-84, Black Canyon to Sand Hollow project will be ready to obligate in late August to use either the balance of state highway system bid savings or savings from the entire ARRA program after October 19, 2009.

MTI Amick said the criteria used in the selection of the projects were project readiness, statewide economic benefits, long term economic activity or benefits, and multiple trades’ impacts. He added that another $43.5 million in state highway system projects that can be ready to use additional savings that may result from the entire ARRA program have been identified.

Member Blick requested postponing this item until Old/New Business. He believes the delegation scheduled later on the agenda will propose a project for funding that he would like to consider. Without objection, the Board concurred to postpone this item. (See later minute entry.)

Review of Draft FY10-13 Capital Investment Program Prior to Draft STIP Public Involvement. MTI Amick presented the draft FY10-13 Capital Investment Program. The draft Program will be available for public review and comment in September. Staff will finalize the draft, including incorporating the FY09 end-of-the year advances and delays, and present the final document to the Board for approval in October.

Delegation – Greater Twin Falls Area Transportation Committee (GTFATC). Gerald Tewes provided background on the US-93, Twin Falls Alternate Route project. Due to funding constraints, the project was eventually split into three phases. Stage 1 has been completed and Stage 2 is under construction. He emphasized the need to construct Stage 3, which would be a flyover, as it would greatly enhance safety. The GTFATC would like the Board to fund the project and suggested that ARRA savings may be a funding source.

District 4 Engineer Devin Rigby said Stage 2 includes a signalized intersection at Pole Line Road and 2400 East. Stage 3 would eliminate that intersection by constructing a flyover. He acknowledged that safety would be enhanced with the structure and added that projected traffic counts warrant it. The environmental work has been completed and the majority of the design work has been completed. DE Rigby believes the project could be ready to advertise in six months. The construction costs are estimated at $3.5 to $4 million.

Member Blick expressed support to fund Stage 3 and stressed the safety aspects. He commented that the low bid for Stage 2 was below the engineer’s estimate and suggested ARRA savings or a TIGER grant may be appropriate funding sources.

In response to Chairman Manning’s question on the timing to utilize ARRA funds, MTI Amick stated that the schedule is a concern. ARRA funds have to be completely obligated by March 2010. He is not sure Stage 3 can meet that deadline. He added that there are other projects that are currently ready to obligate. CE Cole said the TIGER applications are due by September 15. Because of the requirements and competitiveness of the program, he believes ITD’s chances of securing TIGER funds are slim.

DE Rigby said if the Board indicates it would like to fund Stage 3, he would work with the contractor on the Stage 2 project. Adjustments related to the signalized intersection could be made to the contract at this time, saving money on Stage 2.

In the ensuing discussion, the Board expressed a desire to fund Stage 3; however, no funding source was identified. MTI Amick suggested that formula funding may be available in the STIP. A number of projects are being advanced due to ARRA savings and end-of-the year changes. He believes there may be an opportunity to fund Stage 3 in the STIP. The consensus of the Board was that it would be beneficial to have the project designed, ready to go. Then, if funding options become available, the project could be considered for funding.

Member Coleman made a motion authorizing staff to complete the final design of the US-93, Twin Falls Alternate Route Stage 3 project. Member Gagner seconded the motion and it passed unopposed.

Old/New Business. Member Gagner made a motion, seconded by Member Coleman, to approve the following resolution:

RES. NO. WHEREAS, the American Recovery and Reinvestment Act (ARRA) of 2009 has provided Idaho

ITB09-43 $181,934,631 in 100% federal funding highway infrastructure projects; and

WHEREAS, such funding has been provided for the expeditious delivery of eligible highway infrastructure projects with priority for those which can be completed by February 17, 2012, are in economically distressed areas, and which maximize job creation and economic benefit; and

WHEREAS, Idaho has experienced throughout the state a reduction in economic activity resulting in significant job loss and hardship in both the public and private sectors of Idaho’s economy; and

WHEREAS, the Idaho Transportation Department has set aside $148.6 million under the ARRA for state highway system projects; and

WHEREAS, such expeditiously delivered projects must be obligated in time to meet rigid deadlines established in the ARRA, ranging from 120 days to 1 year from the apportionment of ARRA funding to Idaho; and

WHEREAS, funding which does not meet the deadlines established under the ARRA will be redistributed to other states; and

WHEREAS, the Idaho Transportation Board has been provided an overview of the purpose, provisions, and deadlines under the ARRA; and

WHEREAS, the Department’s FY10 budget, which includes $182 million in ARRA funding, was approved during the Idaho 2009 Legislative Session and signed into law by Idaho Governor Otter on May 1, 2009; and

WHEREAS, state highway system projects identified for delivery in accordance with the provisions of the ARRA must be included in the Statewide Transportation Improvement Program (STIP) and approved by the Federal Highway Administration and the Federal Transit Administration prior to being eligible for ARRA funding; and

WHEREAS, the Department has identified a remaining balance of $35.4 million in state highway system ARRA project savings due to favorable bids on eight projects advertized to date; and

WHEREAS, additional projects that meet the economic stimulus and project readiness criteria of the ARRA have been identified to use the above state highway system savings as well as other potential state or local savings, insuring 100% obligation of ARRA funding; and

WHEREAS, 100% obligation of ARRA funding by March 1, 2010 will prevent the loss of ARRA funding to other states and qualify Idaho to use redistributed ARRA funding not used by other states.

NOW THEREFORE BE IT RESOLVED, that staff is authorized to amend the FY09-13 STIP in accordance with the provisions of the ARRA to include the projects listed in the “Additional State Highway System Projects for ARRA Savings or Additional Funding”, as shown in Exhibit 384, which is made a part hereof with like effect, in FY09 of the ARRA state highway system program; and

BE IT FURTHER RESOLVED, that staff is authorized to obligate ARRA funding to the projects in Exhibit 384 based on project readiness as funding comes available through savings within the state highway system programs or after October 19, 2009, within the statewide ARRA programs.

Due to the recent passing of the Board’s friend and colleague Bruce Sweeney, Member Blick made a motion to nominate Member Miller as Vice Chairman of the Board. Member Whitehead seconded the motion and it passed unanimously.

Member Coleman referenced last month’s meeting where the City of Post Falls asked for approval to fund the design of the Greensferry project. He understands that ITD needs to establish an internal account so staff can be reimbursed for its expenses related to the project. Member Coleman made a motion to add the I-90, Greensferry project to the STIP for design only in the amount of $120,000. Member Whitehead seconded the motion and it passed unopposed.

WHEREUPON, the Idaho Transportation Board’s regular monthly meeting officially adjourned at 4:10 PM.

_______________signed________________

DARRELL V MANNING, Chairman

Idaho Transportation Board

Read and Approved

September 17, 2009

Shoshone, Idaho