WORK SESSION, RETREAT, AND REGULAR MEETING

OF THE IDAHO TRANSPORTATION BOARD

 

June 17-19, 2008

 

The Idaho Transportation Board met at 8:30 AM, on Tuesday, June 17, 2008, at the Idaho Transportation Department, District 3 Office, Boise, Idaho. The following principals were present:

            Darrell V Manning, Chairman

            Jim Coleman, Member – District 1

            Bruce Sweeney, Member – District 2

            Gary Blick, Member – District 4

            Neil Miller, Member – District 5

            Lee Gagner, Member – District 6

            Pamela Lowe, Director

            Karl Vogt, Deputy Attorney General

            Sue S. Higgins, Board Secretary

 

Director Lowe summarized the workshop agenda. She commended staff for its efforts developing the various presentations and preparing the meeting material.

 

Revenue Outlook and Economic Factors. Acting Budget, Policy, and Intergovernmental Relations Manager (ABPIRM) Tim Greeley provided historical information on the federal Highway Trust Fund. He noted that the Fund is expected to incur a deficit of approximately $3.4 billion in FY09. Idaho’s obligation authority is projected to be reduced by $79.1 million. He added that Congress is exploring options to address the funding concerns.

 

Economics and Research Manager (ERM) Doug Benzon provided factors and trends on transportation revenue. The forecast for revenue to the Highway Distribution Account is basically flat through FY12, mainly due to the high fuel prices, which is reducing consumption; increased use of ethanol, which, due to a tax exemption results in lower fuel tax revenue; and an increase in utilization of fuel-efficient vehicles. Due to the recent increase in jet fuel tax and aviation gas tax, ERM Benzon anticipates growth to the Aeronautics Fund in FY09 and FY10, but then anticipates revenue will be static through FY12.

 

Materials Inflation. Assistant Chief Engineer – Development Loren Thomas reported that the price per ton of asphalt has increased from $175 in December 2007 to $430 in May 2008. He noted that other construction materials have also been increasing in cost.

 

Performance Measures. Dave Amick, Manager, Transportation Investments (MTI), provided background on the Department’s performance measures and summarized the current measures. He noted that the Focus Area Team, Leading through Agency Performance, is continuing efforts to expand and enhance the performance measure efforts, including researching the best practices of other state departments of transportation. Discussion followed on the performance measures, focusing on schedules and ensuring projects are on time.

 

Managing ITD’s Future. MTI Amick said the Department’s priorities have been operations, preservation, restoration, and expansion. He suggested establishing a longer-term view on priorities, while acknowledging constraints beyond ITD’s control. He believes it is important to be ready to perform in areas where the Department has control.

 

Chairman Manning welcomed Representative Phylis King to the work session.

 

Draft FY10 Budget. Senior Budget Analyst Joel Drake presented the draft FY10 appropriation request. A total of $302.4 million in federal funds is included in the appropriation request, including a $25 million transfer for GARVEE debt service. Staff anticipates the state revenue will total $220.7 million. A total of $130,000 in line item expenditures for basic airport planning documents and Aeronautics program manuals will be requested. Some of the other recommendations include a 3% change in employee compensation plus an additional $1.7 million for health insurance, $21.7 million for replacement items, $291.5 million for contract construction, and $2.85 million for capital facilities. The total appropriation request is $506.6 million and 1,833.5 full-time employees.

 

Vice Chairman Monte C. McClure joined the work session during the discussion on the budget. He had been participating in Idaho’s Transportation Conference with industry representatives.

 

Local Highway Programs Update. Local Highway Technical Assistance Council (LHTAC) Administrator Lance Holmstrom summarized the Local Programs. He expressed appreciation to the Board for allowing the local entities to participate in the Program. He emphasized the insufficient funding available to address the statewide transportation needs. Administrator Holmes also requested the establishment of a local safety program. The High Risk Rural Roads Program established in the Safe, Accountable, Flexible, Efficient, Transportation Equity Act – A Legacy for Users (SAFETEA-LU) could fund the program. LHTAC would work with ITD to identify needed safety improvements and develop projects to address those safety concerns.

 

Matt Stoll, Executive Director, Community Planning Association of Southwest Idaho (COMPASS) reported on the Urban Program and Transportation Management Area. He expressed appreciation to ITD staff for its assistance and the good working relationship the two entities have established. Executive Director Stoll expressed concern with escalating costs and declining or flat revenue. He would like to partner with ITD and the Governor’s Office on the effort to educate the public and local officials on the state’s transportation funding concerns and explore additional revenue options.

 

Executive Director Stoll also expressed concern with the earlier Board decision to suspend funding the Enhancement and Congestion Mitigation/Air Quality (CMAQ) Programs. As the Treasure Valley moves toward non-attainment, he believes it is critical for the Board to fund the CMAQ Program to address the area’s air quality needs.

 

Chairman Manning thanked Messrs. Holmstrom and Stoll for their comments and their partnership.

 

Capital Investment Program. Nathan Hesterman, Senior Transportation Planner, summarized the FY09-13 Capital Investment Program, which is based on the Department’s strategic needs. By Division, the Program includes almost $80 million, or 3%, for Public Transportation, $145 million, or 6%, for Aeronautics, and $2.2 billion, or 91%, for Highways, including the GARVEE Program. By Program, GARVEE and road and bridge preservation each receive 29% of the Highway Capital Investment funding, while expansion and GARVEE debt service comprise 20% of the funds. 

 

MTI Amick said the Department needs to be prepared to deliver projects if additional revenue is received. He reviewed the projects in Near Horizons. Discussion followed on the priorities. It was noted that expansion has been the lowest priority. The consensus of the Board was to focus on pavement preservation before expansion projects. Member Miller also suggested funding safety improvements. He believes a number of rural intersections could be improved without major expansion projects. He encouraged flexibility to address safety concerns.

 

Aeronautics and Transit Programs Update. Aeronautics Administrator John DeThomas said Congress is working on reauthorization of the Federal Aviation program. He summarized the Idaho Airport Aid Program. With the 2008 legislative action increasing aviation revenue, grant funding to commercial airports will resume using a new distribution formula that gives an equal amount to each of the seven airports; $247,000 will be allocated as matching funds for GA-NPIAS Airports; the maintenance supplies program for public airports will increase slightly; and grant funding to community airports will expand.

 

Randy Kyrias, Public Transportation Administrator (PTA), said the proposed FY10 budget includes $10.7 million and 9 full-time equivalent positions for the Division of Public Transportation. The vast majority of funds are for the Trustee and Benefit Program.

 

Statewide Transportation Improvement Program (STIP). Senior Transportation Planner Sonna Lynn Fernandez summarized the STIP process. The public comment period will be from July 3 through August 4. A special emphasis on educating the public on transportation funding concerns is being incorporated in the document.

 

US-2, Dover Bridge. Bridge Engineer (BE) Matt Farrar emphasized that the US-2, Dover Bridge is safe for the traveling public. The bridge is currently not load posted and is capable of carrying legal loads. Currently, four bridges in the state are load posted. Repairs to extend the useful life of the bridge were done to the structure last year. BE Farrar explained the sufficiency rating calculation. He reported that the Dover Bridge currently has a rating of three.

 

MTI Amick summarized the current funding allocations. The majority is dedicated to road and bridge preservation followed by road and bridge restoration. It was noted that if the Board desires to fund the US-2, Dover Bridge project, other projects would need to be delayed.

 

GARVEE Status Update. Jason Brinkman, GARVEE Program Administrator, reported on the current status of GARVEE projects. He noted that some projects were delivered late due to design issues. He also stated that the GARVEE Program is approximately $70 million behind

spending projections, but that is partly due to cost savings on some of the projects. He expects the program to be on schedule in a couple of months.

 

            WHEREUPON the work session recessed at 4 PM.

 

 

June 18, 2008

 

The Board reconvened at 8:35 AM on Wednesday, June 18, 2008, at the Idaho State Police complex in Meridian, Idaho. All members were present. DAG Vogt and SB Higgins were also present.

 

Deputy Director Scott Stokes summarized the Department’s strategic plan, mission, and vision. He elaborated on the four focus areas: Investing in our People; Leading through Agency Performance; Improving our Customer Service; and Expanding and Enhancing Partnerships. Discussion followed on the plan and specific focus areas. The Board expressed a desire to be more involved in strategic planning efforts.

 

The July 2006 evaluation of communication, management processes, and the Board’s policies as it relates to the Department was reviewed. Employee compensation continues to be of concern to the Board, particularly in areas where the cost of living is higher than the state average.

 

A number of housekeeping items were discussed. There was consensus to continue participating in the semi-annual Employee Service Awards at Headquarters and to encourage Board members to attend District ceremonies; continue recognizing the Adopt-A-Highway groups and expand that to Aeronautics’ volunteers; and discontinue the practice of tape recording Board meetings. It was also suggested to pursue a state travel coordinator.

 

Other miscellaneous items were discussed, including the economic impact of transportation. The economic impact that ITD’s annual $500 million budget has on the state should be emphasized. The economic focus could be part of the Governor’s Idaho’s Transportation Funding Conference. A suggestion was made for the Board to meet with the Senate Transportation and House Transportation and Defense Committees during the upcoming legislative session. Some concern was expressed with the impacts the legislative audit will have on staff.

 

            WHEREUPON the retreat recessed at 4 PM.

 

 

June 19, 2008

 

The Board reconvened at 8:30 AM on Thursday, June 19, 2008, at the Idaho Transportation Department, Boise, Idaho. All members were present except Member Coleman.

 

Representative King was also present.

 

May 21-22, 2008 Board Minutes. Member Blick made a motion to approve the minutes of the regular Board meeting held on May 21-22, 2008 as submitted. Vice Chairman McClure seconded the motion and it passed unopposed.

 

Board Meeting Dates. The following meeting dates and locations were scheduled:

            July 9-10, 2008 – District 1

            August 20-21, 2008 – District 6

            September 17-18, 2008 – District 5

 

Consent Calendar. Member Sweeney made a motion, seconded by Vice Chairman McClure and passed unopposed, to approve the following resolution:

RES. NO.        NOW THEREFORE BE IT RESOLVED, that the Idaho Transportation Board approves the

ITB08-22         re-appointment of Public Transportation Advisory Council members from Districts 3 and 5; the Oregon Trail–Bear Lake Scenic Byway Corridor Management Plan; the 2015 Statewide Rural Functional Classification Update;  FY08 Statewide Safety Program changes; FY08 Surface Transportation Program-Local Urban Program changes; and the update of Board Policy B-12-06, Transportation Impact Studies; and has received and reviewed the contract award information; the program and district obligation graphs and tables, monthly status report; the quarterly report on legal actions and contract claims; and the April financial statement.

 

1) Re-appointment of Public Transportation Advisory Council (PTAC) Members in Districts 3 and 5. Staff recommends re-appointing Kathleen Simko and Steve Hadley as PTAC members representing Districts 3 and 5, respectively. The new terms would expire in June 2011.

 

2) Oregon Trail-Bear Lake Scenic Byway Corridor Management Plan. The Oregon Trail-Bear Lake Scenic Byway Advisory Committee, in conjunction with Caribou County and a number of local partners, funded a corridor management plan. The federal requirements that provide a framework to enhance and preserve the desired natural rural character of the US-89, US-30/Old US-30 corridor were addressed. The plan provides a long-term vision of the byway and identifies strategies to promote the corridor. It also provides a platform for forming partnerships, seeking funding, and gaining consensus for economic development activities. The Scenic Byways Advisory Committee reviewed the corridor management plan and recommends Board approval.

 

3) 2015 Statewide Rural Functional Classification Update. The updated rural functional classification map of the state highway system was presented. Each District reviewed its highways to determine if functional classification changes are necessary. The only change is from District 2, upgrading an 11.745 mile portion of SH-8 from Troy to Deary from major collector to minor arterial. The statewide rural functional classification map is shown as Exhibit 359, which is made a part hereof with like effect.

 

4) FY08 Statewide Safety Program Changes. Staff requests delaying the FY08 District 2 Durable Pavement Markings, key #11035 from FY08 to FY09; advancing FY09 District 5 Durable Pavement Markings, key #11130 from FY09 to FY08; adding a new Intelligent Transportation Systems (ITS) project, Moscow, Phase 2 to FY08; and removing the following projects from the program: FY08 Closed Circuit TV Statewide, key #10614; FY09 ITS Regional Operations Center, key #10616; FY08 ITS Maintenance, key #10617; and FY08 ITS Control Software Development, key #10618. The pavement marking projects in Districts 2 and 5 are being switched to double funding available to each District in both FY08 and FY09 to achieve efficiencies inherent in larger contracts. The second phase of the Moscow ITS project completes a project begun in FY05. The remaining funds freed in FY08 are being used to offset cost increases to various other Statewide Safety Program projects.

 

5) FY08 Surface Transportation Program-Local Urban Program Changes. The Urban Committee met last month to review delivery of the FY08 Program and to prepare the draft FY09-13 STIP. The Intersection Cemetery Road and SH-44, Middleton project, key #9513, will not be ready this year, so COMPASS requests delaying the project to FY09. The Urban Committee also requests utilizing $220,000 of the funds freed up by this delay to begin preliminary engineering for Government Way, Dalton to Hanley, Coeur d’Alene. Construction is expected in FY11 for $1 million. The Committee requests addition of the Government Way project to the STIP.

 

6) Update of Board Policy B-12-06, Transportation Impact Studies. This policy was last updated in 1998. Since then, a need has been identified to update some of the volume thresholds that trigger a need for Transportation Impact Studies. Other minor policy updates were also made.

 

7)  Contract Award Information. Key #11027 – US-95, FY08 District 2 Districtwide Sealcoats. Low bidder: Poe Asphalt Paving, Inc. - $1,644,179.

 

Key #9161 – I-90, FY08 District 1 Pavement Striping. Low bidder: Specialized Pavement Markings, Inc. - $363,240.

 

Key #11005 – I-84, Garrity Interchange to Ten Mile Road, Median, District 3. Low bidder: WF Construction & Sales, LLC - $6,835,590.

 

The low bid on key #11094 – I-15, Deep Creek Interchange to Devil Creek Interchange, Oneida County, District 5, was more than ten percent over the engineer’s estimate, requiring justification. The majority of difference between the low bid and engineer’s estimate is in the PG 64-34 liquid asphalt item. Asphalt prices escalated significantly during bid advertisement. Because oil prices continue at record-high levels, staff does not believe re-advertising the project would result in better prices. District 5 has adequate funds available to offset the shortfall and recommends awarding the project. Low bidder: Western Construction, Inc. – $2,158,434.

 

Keys #11143 and #9238 – US-26, Clark Hill to Granite Hill and Granite Hill to Swan Valley Bridge, District 6. Low bidder: H-K Contractors, Inc. - $4,619,055.

 

The low bid on keys #9543 and #11092 – US-30, Alton Road to Milepost 454 and Dingle Road to Turnout, Bear Lake County, District 5, was more than ten percent over the engineer’s estimate, requiring justification. During bid advertisement, asphalt prices escalated significantly. Because oil prices continue at record-high levels, staff does not believe re-advertising the project would result in better prices. District 5 has adequate funds available to offset the shortfall and recommends awarding the project. Low bidder: LeGrand Johnson Construction Co. – $5,098,970.

 

Keys #9229 and #10592 - I-15, FY08 District 5 Pavement Striping and FY08 District 6 Pavement Striping. Low bidder: Straight Stripe Painting - $365,428.

 

Key #11003 – I-84, Ten Mile Road to Meridian Interchange, District 3. Low bidder: Hap Taylor & Sons, Inc. dba Knife River - $29,611,140.

 

Key #9231 - I-86, Igo Railroad Bridge, Power County, District 5. Low bidder: C.L. Heilman Company - $270,464.

 

The low bid on key #8126 – Alameda Bike Lanes, Pocatello, District 5, was more than ten percent over the engineer’s estimate, requiring justification. The difference between the low bid and engineer’s estimate appear to be in Excavation, Granular Borrow, and Traffic Control Maintenance. This is a local off-system project with the City of Pocatello providing the matching funds. Neither the City nor District believes it would be advantageous to re-advertise the project. Rejecting the bids would delay the project an entire year because the schedule is based around the adjacent school summer closure, which is essential for minimizing traffic conflicts. Staff recommends awarding the contract. Low bidder: Mickelsen Construction, Inc. - $2,321,092.

 

8) Program and District Obligation Graphs and Tables, Monthly Status Reports. As of May 31, $169.1 million had been obligated for highway projects in the STIP, or 44.6% of the planned amount. The total amount obligated for construction projects was $175.2 million, excluding GARVEE projects. Obligation information by program and district and project status reports for 2008 projects were also presented.

 

9) Quarterly Report on Legal Actions and Contract Claims. A summary of legal cases resolved by the Legal Section, current legal cases, and contract claims was presented.

 

10) July 2007 through April 2008 Financial Statement Analysis. Total federal aid was $48.2 million ahead of the year-to-date projections. Highway Distribution Account year-to-date revenue was $3.4 million ahead of the revised forecast. Expenditures for personnel were less than budgeted through the month. Non-construction operating expenditures reflected a 1% positive variance. In contract construction, the federal program was ahead of projections by 21% and the state program was 2.9% behind projections.

 

Federal aid revenue to the State Aeronautics Fund was $127,000 below year-to-date projections. Aviation fuel tax revenue received through April was 12%, or $175,931, more than projections. Miscellaneous revenue was 4% below the year-to-date forecast. Overall expenditures were 4%, or $77,000, less than budgeted.

 

In the GARVEE Capital Projects Fund, the underwriter transferred $175,326,356, which is the net proceeds of the GARVEE 2008 Series A bond sale, to the Trustee. With the estimated interest earnings, $179 million will be available in this Project Fund. Expenditures in the amount of $67.5 million were made on authorized projects through the end of April. Utilization of bond proceeds according to the schedule is critical to ensure the remaining funds held in trust by Wells Fargo are paid out by May 2009 for Series 2006 and by January 2010 for Series 2008 A. During April, the $589,296 monthly payment of the state share of the debt service payment was made from the GARVEE Debt Service Fund.

 

Board Items. Chairman Manning reported on various meetings he attended recently. The majority was related to the Governor’s Idaho’s Transportation Funding Conference.

 

At a recent meeting Member Gagner attended with some legislators, a suggestion was made to authorize jurisdiction of state highways that traverse through cities to that respective municipality. Member Gagner asked if the Board had any comments on this proposal. Vice Chairman McClure noted that the Department has numerous agreements with local entities to address issues related to state highways within local jurisdictions.

 

Member Sweeney said Idaho State Police, in conjunction with ITD and Swift Transportation, arranged to have a truck diver use the runaway truck ramp on US-95 near Lewiston. The purpose was to prepare a video for training purposes to educate truckers on when and how to use a runaway ramp safely. He said it was an interesting event to watch.

 

Member Miller said an I-86 overpass in American Falls was recently hit by an over-height vehicle, causing extensive damage to the outside girder. Contract plans and specifications for the replacement are ready for bidding. A bid package will be distributed to two bridge contractors who are actively working in the District on other bridges, with a bid opening scheduled for July 15. The low bidder will have the work awarded to his contract in the form of a non-participating change order. The repair costs will be billed to the insurance carrier. Member Miller requested $350,000 in Board Unallocated funds to repair the structure.

 

The consensus of the Board was to delay this item until New Business. (See later minute entry.)

 

Director’s Items. Director Lowe was pleased to announce that the Department received several awards recently.

 

Director Lowe reported that fuel consumption in the nation has declined. An FHWA trend report indicated the country has experienced its sharpest drop in vehicle miles traveled in the history of tracking that information.

 

Director Lowe summarized findings of a recent AAA survey on driving habits.

 

Director Lowe said efforts are underway at the national level to address transportation revenue.

 

In conclusion, Director Lowe said efforts are continuing on coordinating a transportation summit in August with Senator Crapo’s Office and the Governor’s Office.

 

Statewide Rideshare Program Sponsorship. PTA Kyrias said ridesharing refers to carpooling and vanpooling in which vehicles carry additional passengers. Carpooling uses participants’ own vehicles while vanpooling usually uses vans supplied by employers, non-profit organizations, or government agencies. Ridematching is the process of creating rideshare opportunities. Enhanced Internet-based ridematching programs are available to those within the licensed area and provide various other rider/employer incentives. Because of the economies of scale that a ridematch program brings, it is preferred to have one well-publicized ridematch program serve an entire geographic region.

 

Rideshareonline.com is an established ridematch program that has wide acceptance in the Pacific Northwest, according to PTA Kyrias. It uses computerized partner matching systems that take into account each commuter’s origin, destination, schedule, and special needs. Commuteride in Ada County and Mountain Rides in Blaine County are participants of rideshareonline.com. Commuteride purchased the Internet system in May 2007. It pays an annual licensing fee of $10,000. Commuteride allowed Mountain Rides to use the licensing agreement and Mountain Rides pays an annual fee of $500.

 

PTA Kyrias requested approval to sponsor the licensing agreement for the rideshareonline.com system and to expand the coverage area to include the entire state of Idaho. ITD would pay the annual license fee of $20,000 for the enhanced statewide coverage. The annual license fee, which is based on population, would be funded from the Statewide Rideshare Program and the Federal Transit Administration 5316 Job Access Reverse Commute program. He added that Commuteride is not requesting reimbursement for its initial startup investment. Additionally, it has agreed to donate all marketing and collateral material to any participant in the program and will provide training assistance and technical support free of charge.

 

Vice Chairman McClure made a motion, seconded by Member Miller, to approve the following resolution:

RES. NO.        WHEREAS, ridesharing was identified within Idaho’s Mobility and Access Pathway (IMAP)

ITB08-23         as a significant transportation mode choice to be supported by the Division of Public Transportation; and

 

WHEREAS, ridesharing refers to carpooling and vanpooling in which vehicles carry additional passengers. Carpooling uses participants’ own automobiles while vanpooling usually uses vans often supplied by employers, non-profit organizations, or government agencies; and

 

WHEREAS, ridesharing is a significant mobility option within all communities regardless of their size; and

 

WHEREAS, ridesharing can reduce peak-period vehicle trips, commute costs, commute time, congestion, road and parking facility costs, crash risk, and pollution emissions. Rideshare programs are appropriate in most geographic areas and tend to be particularly effective at serving relatively dispersed, suburban destinations; and

 

WHEREAS, ridematching is the process of creating rideshare opportunities and is a common component of a Trip Reduction program. Ridematching tends to experience economies of scale: as more people use the service the chances of finding a suitable carpool or vanpool increase significantly; and

 

WHEREAS, enhanced Internet based ridematch programs provide carpool matching, vanpool matching, event matching, marketing programs, promotion programs, Park & Ride Lot Support, is open to everyone within the licensed area, and provides various other rider/employer incentives; and

 

WHEREAS, because of the economies of scale that a ridematch program brings, it is preferred to have one well-publicized ridematch program serve an entire geographic region; and

 

WHEREAS, the Division of Public Transportation has identified a statewide need for an enhanced Internet based ridematch program in support of rideshare programs; and

 

WHEREAS, the Division of Public Transportation has identified rideshareonline.com as the best solution to fulfill Idaho’s need for an enhanced Internet based ridematch program.

 

NOW THEREFORE BE IT RESOLVED, that the Idaho Transportation Board directs the Division of Public Transportation to secure the statewide license for the rideshareonline.com program; and

 

BE IT FURTHER RESOLVED, that the Division of Public Transportation shall allow full access to the rideshareonline.com program to all interested state and local agencies, non-profit organizations, private employers, or any other transportation stakeholder group or organization.

 

The motion passed 4-1 with Member Gagner dissenting.

 

FY09/State FY10 Public Transportation Grant Funding. PTA Kyrias reported that the public meeting and application review process for the FY09 Federal Transit Administration (FTA) Section 5311 Rural Program, Section 5310 Elderly and Persons with Disabilities Program, Section 5316 Job Access Reverse Commute, Section 5317 New Freedom Program, and the state FY10 Vehicle Investment Program (VIP) has been completed. The PTAC has reviewed and approved the funding recommendations. He noted that the recommendation includes using $129,490 of VIP funds as match for a proposed Congressional earmark in the FTA Section 5309 Program. The funds will be used to match federal dollars for capital improvements in the deployment of a Statewide Intelligent Transportation System project for public transit. Funds will be used to purchase technology for real-time dispatching, tracking, and billing to better manage vehicle fleets as part of the ongoing coordination process.

 

Vice Chairman McClure made a motion, seconded by Member Gagner, and passed unopposed to approve the following resolution:

RES. NO.        WHEREAS, the Division of Public Transportation has completed the review of all applications

ITB08-24         for funding, held meetings in each district for public input, and developed project recommendations for the FY09 Federal Transit Administration (FTA) programs and state FY10 Vehicle Investment Program as follows:

·        Section 5310, Elderly and Persons with Disabilities Specialized Transportation - $560,559

·        Section 5311, Rural and Intercity Bus Transportation - $4,966,769

·        Section 5316, Job Access Reverse Commute - $759,167

·        Section 5317, New Freedom Program - $371,988

·        Vehicle Investment Program (VIP) - $312,000; and

 

WHEREAS, the Public Transportation Advisory Council participated in the district public meetings, has worked with staff in evaluating applications, and has concurred with the funding recommendations as presented.

 

NOW THEREFORE BE IT RESOLVED, that the Idaho Transportation Board approves the funding recommendations for the FTA programs FY09 and for state FY10, contingent on Legislative approval for funding the VIP, as shown as Exhibit 360, which is made a part hereof with like effect.

 

Extending Cellular Phone Coverage. Bob Koeberlein, Mobility Services Engineer (MSE), said there are a number of gaps in cellular coverage throughout the state. ITD and several other state agencies desire to fill in these coverage gaps to enhance public safety. Roadside call boxes were considered for these areas; however, there are several limitations to call boxes.

 

MSE Koeberlein reported that ITD, working with the Department of Administration, established the following approach: establish a team from various government entities; document the coverage gaps statewide and establish a priority list ranking of coverage gaps; meet with cellular telecommunications companies to explore incentives for expanding coverage into the non-covered areas; issue a request for information to document which incentives are likely to accomplish the goal of extending cellular coverage; perform a cost analysis of the feasibility of proceeding with a pilot project; select a pilot project from the priority list and write a request for proposal incorporating popular incentives; and plan the execution of the remaining feasible projects to extend cellular coverage into these areas.

 

Chairman Manning believes the Department of Homeland Security is responsible for communications throughout the state. He encouraged MSE Koeberlein to contact that agency. He thanked MSE Koeberlein for the presentation.

 

Fire Response Plan. Emergency Program Coordinator Louie Albright (EPC) summarized the recently-developed Fire Response Plan. The Plan is a mechanism for local fire districts to receive reimbursement for responding to fire incidents outside of their respective jurisdiction. In the past, there have been fire incidents that occurred on uncovered segments on the state highway system that were not responded to by the nearest fire district. The vehicle owner and ITD incurred losses that could have been lessened by a prompt response from a fire district. Additionally, a response from a fire district can contain a vehicle fire from spreading into a major fire beyond the right-of-way.

 

EPC Albright said an agreement template has been established for local fire districts to recover costs when responding to incidents on the state highway system at locations beyond their jurisdiction. The agreement includes specified hourly rates for equipment and personnel and that reimbursement is to be processed within 30 days. ITD, utilizing a revolving account, will pay the reimbursements and then file insurance claims on all incidents involving insured motorists to recover the costs. The initial agreements have been established along the Interstate system. Plans are to expand the coverage to the entire state highway system.

 

Chairman Manning believes this arrangement is similar to the one that has been established to respond to hazardous materials incidents. He asked why the Fire Response Plan was not included in the hazardous materials coordination. EPC Albright was not sure. He believes it is due to fire districts being established on a tax-based system and they will not respond outside of their jurisdictions. Chairman Manning encouraged EPC Albright to determine if the fire response could be incorporated into the hazardous materials coordination plans.

 

Because this plan was established for vehicular fires, Vice Chairman McClure asked if a fire district would respond to a grass fire in the highway right-of-way. EPC Albright said the fire districts would not respond. The plan is only for vehicular fires. He believes the Bureau of Land Management would respond to range fires. Vice Chairman McClure expressed concern that the Fire Response Plan does not include fires within the Department’s right-of-way, as those fires can cause structural damage and create safety and congestion problems.

 

Director Lowe said the plan is fairly new and that EPC Albright had done a great job in identifying a solution to a problem.  It was a good first step and staff will review the Board’s comments and provide another report in the future.

 

Chairman Manning thanked EPC Albright for the presentation and for his efforts on this important issue.

 

CARS 511/Web (Traveler Services Advisory Council (TSAC)). Greg Laragan, Assistant Chief Engineer – Operations, said the Council met last month to consider future enhancements to the 511 system and provide advice on the FY09 traveler services budget of $316,000. The Council also discussed upcoming large-scale special events and the role that the traveler services system could play in the success of those events.

 

Member Blick made a motion, seconded by Member Gagner, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, the Idaho Transportation Board has established the Traveler Services Advisory

ITB08-25         Council (TSAC) to provide input to the Board as it sets policy and provide strategic oversight of the traveler services system; and

 

WHEREAS, the TSAC met with the Idaho Traveler Services Management Team on May 29, 2008; and

 

WHEREAS, the Idaho Traveler Services Management Team presented the TSAC with a fiscal year 2009 budget limit of $316,000 and a list of proposed system changes and enhancements; and

 

WHEREAS, the TSAC recommended that ITD pursue the following proposed enhancements:

•  CARS MODES Add-ons

•  CARS-CAD Event Exchange

•  Short-term Mobile Device Web Site

•  Incorporation of Road Weather Information System data

 

NOW THEREFORE BE IT RESOLVED, that the Board does hereby approve the recommendations of the TSAC and directs the Traveler Services Management Team to implement the recommendations.

 

New and Supplemental Professional Agreements Report. The Consultant Administration Unit processed $2,988,650 in professional and work task agreements from April 29 through May 28, according to Chief Engineer Steve Hutchinson. Eight were issued because special expertise was required and seven were due to resources not available in-house. Four supplemental agreements to existing agreements were issued during this period in the amount of $614,700.

 

Presentation – Vehicle Miles Traveled (VMT) – Based Fees: A Gas Tax Alternative. James Whitty, Manager, Office of Innovative Partnerships and Alternative Funding, Oregon Department of Transportation, said the Oregon legislature issued a mandate to explore revenue options to replace the current fuel tax system. He elaborated on the pilot project to collect a fee based on miles traveled. The system was developed to allow flexibility. Higher rates could be established based on the time of day travel occurs; location; and vehicle components like weight or fuel efficiency. Mr. Whitty acknowledged privacy concerns, but believes Oregon designed its system to provide the greatest privacy.

 

Mr. Whitty acknowledged the challenges to the VMT fee collection system: start up and operations costs, collection enforcement, integration with the current system, developing a seamless transition, system redundancy, and ensuring ease of use by the motoring public. He said key steps to implementing Oregon’s Road User Fee System are refining technologies, including security, and investigating alternatives; defining manufacturing standards; addressing concerns of the fuel distribution industry; and integrating a collection system for all-electric vehicles.

 

Mr. Whitty believes it would be difficult for small states to implement a VMT fee concept alone. A consortium of small states could probably implement a system in ten to twelve years or a strong effort by the U.S. Department of Transportation or the state of California could possibly implement a system in three to five years.

 

In response to Member Gagner’s question on out-of-state vehicles, Mr. Whitty responded that out-of-state drivers would pay the fuel tax. A dual system would be required until the country changes to a VMT system and all vehicles are equipped with the VMT technology. Member Gagner asked if Oregon has discussed installing the VMT devices with the manufacturing industry. Mr. Whitty replied no. He added that the estimated cost of the device is $70 per vehicle.

 

Chairman Manning asked if the system could be altered. Mr. Whitty said that additional security is needed to prevent individuals from tampering with the system.

 

Chairman Manning thanked Mr. Whitty for the informative presentation. He commended Oregon for exploring alternative revenue sources and wished Mr. Whitty well as the state continues to explore options.

 

Amendments to Administrative Rule 39.02.60, Rules Governing License Plate Provisions. Tom Fry, Registrations Program Supervisor (RPS), said House Bill 602, passed during the 2008 legislative session, provides for a new license plate type to be issued to all-terrain vehicles, utility type vehicles, and off-road motorbikes. The Idaho Restricted Vehicle plate is to be black print on a white background and is not intended to be issued using county designators, nor is to be personalized.

 

RPS Fry proposed revisions to IDAPA 39.02.60 to incorporate provisions for this license plate. With the change to the validation decal process to print the decals on the registration form at the time fees are paid, a manual procedure for addressing registrations when the automated system is unavailable is needed. Amendments to the rule will allow county offices to issue 30 day temporary registrations upon payment of registration fees and then process the transaction when the automated system is working and mail the registration and stickers to the customer. Definitions of a replica vehicle, assembled vehicle, street rod, and replica street rod are provided, along with clarifications related to those vehicles. General clean up to personalized plates references is also being proposed.

 

Member Blick made a motion, seconded by Vice Chairman McClure, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, the Idaho Transportation Board has the authority to approve requested changes

ITB08-26         to Administrative Rules; and

 

WHEREAS, the Board finds the requested changes to the Administrative Rule provides clarification and updates procedures to the Rules Governing License Plate Provisions.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the recommended changes to Administrative Rule IDAPA 39.02.60 – Rules Governing License Plate Provisions, which defines requirements for the issuance of Idaho Restricted Vehicle license plates, provides for a process to issue temporary registrations when the automated system is unavailable, clarifies use of spaces in personalized plate messages, and improves the process to define acceptability of personalized plate messages; and

 

BE IT FURTHER RESOLVED, that the Board directs staff to promulgate temporary rule making effective July 1, 2008 and proceed with regular rule making at the same time for the changes as listed above for Administrative Rule.

 

Amendments to Administrative Rule 39.02.07, Salvage Vehicles. Daryl Marler, Dealer Operations Supervisor (DOS) said House Bill 364 and 365, passed during the 2008 legislative session, changes the processes and procedures for titling vehicles that have been declared salvage or total loss. Amendments provide that disclosure will be required upon sale of a vehicle that has been declared salvage or is branded as rebuilt salvage.

 

DOS Marler requested revisions to IDAPA 39.02.07 to streamline the process for titling and eliminate inspections and portions of the rule no longer required. It simplifies the process for branding vehicles such as “rebuilt salvage”. The rule change clarifies and defines a brand and when it shall be used. It eliminates motorcycles, trailers and vessels as exceptions for the purpose of declaring salvage vehicles, and will require a branded title of rebuilt salvage for these types of vehicles. Other amendments and general clean up are also being proposed.

 

Member Gagner made a motion, seconded by Vice Chairman McClure, and passed unanimously, to approve the following resolution:

RES. NO.        WHEREAS, the Idaho Transportation Board has the authority to approve requested changes

ITB08-27         to Administrative Rules; and

 

WHEREAS, the Board finds the requested changes to the Administrative Rule provides clarification and updates procedures to the Rules Governing Titling of Salvage Specially Constructed and Reconstructed Motor Vehicles.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the recommended changes to Administrative Rule IDAPA 39.02.07 – Rules Governing Titling of Salvage, Specially Constructed, and Reconstructed Motor Vehicles, which defines requirements for the issuance of branded rebuilt salvage titles to vehicles that have been declared salvage or total loss and provides for definition of a brand and brand types; and

 

BE IT FURTHER RESOLVED, that the Board directs staff to promulgate temporary rule making effective July 1, 2008 and proceed with regular rule making at the same time for the changes as listed above for Administrative Rule.

 

2009 Legislative Concept Review. ABPIRM Greeley summarized the legislative concepts being considered for the 2009 session. The legislative “IDEA” forms will be presented to the Board for approval next month before being submitted to the Division of Financial Management. Seven of the thirteen concepts address escalating right-of-way costs, per Board discussion and direction last month.

 

Executive Session on Personnel and Legal Issues, Section 67-2345(1) (a), (d), and (f), Idaho Code. Member Blick made a motion to meet in executive session at 11:50 AM to discuss personnel and legal issues. Member Sweeney seconded the motion and it passed 5-0.

 

A general discussion was held on pending or probable litigation related to the US-95, Sandpoint North South project; I-84, Meridian to Garrity project; access control issues; and other matters exempt from disclosure related to contract negotiations.

 

A general discussion was held on personnel issues related to filling a public office.

 

The Board came out of executive session at 1:00 PM.  No decisions were made.

 

Member Coleman participated in the following item via teleconference.

 

Award of Low Bid for the US-95, Sandpoint North and South Project, Key #1729, Bonner County, District 1. District 1 Engineer (DE) Damon Allen said the low bid for the US-95, Sandpoint North and South project exceeded the engineer’s estimate by 17%. The project is a major expansion, including widening, realigning, and reconstructing a 2.1 mile section of highway in Sandpoint. Development of the project began in 1979. He said the Excavation, Furnish and Drive Pile, SP Bridge Temporary Access, SP Precast Concrete Panel, SP Bridge Furnish and Drive Steel Sheet Pile, and Mobilization items accounted for the majority of difference between the engineer’s estimate and the low bid. Staff believes some of these higher bids are attributed to the concern of not being able to haul material through town and increases in steel prices and the difficulty in securing price commitments from suppliers for future delivery. He also mentioned that there are numerous construction windows and constraints because of the location of the project. DE Allen does not believe re-advertising the project would result in a cost savings. The project has undergone a value engineering study and staff does not believe the scope of work could be reduced significantly without jeopardizing environmental commitments. Additionally, prices continue to increase for oil and steel.

 

DE Allen outlined two funding options to cover the higher bid. Option 1 removes or delays pavement preservation projects in District 1: US-95, Milepost 430.8 to Milepost 436, key #9162; I-90, Pinehurst to Elizabeth Park, key #10498; SH-3, Swan Creek to Milepost 113, key #H105; and US-95, Kootenai Cut-off to Samuels Road, key #H133. Option 2 considered the statewide highway program. It would remove SH-75, Shoshone, North, key #7699 from the FY09 Draft Expansion Program to Near Horizons and remove SH-33, Main Street Improvement, Victor, from FY13 in the Draft Expansion Program. DE Allen noted that the SH-75 project does not have sufficient funding programmed.

 

Some members expressed concern with removing projects in Districts 4 and 6 to fund the US-95, Sandpoint North and South project. Discussion followed on value engineering and exploring cost-saving measures with the contractor.

 

Member McClure made a motion, seconded by Member Gagner, to approve the following resolution:

 

RES. NO.        WHEREAS, US-95 is the major international north and south route in the State of Idaho; and

ITB08-28        

WHEREAS, US-95, Sandpoint North and South (key #1729) is a major and highly visible expansion project that has been under development since 1979 and has currently reached the milestone of having been advertised for construction; and

 

WHEREAS, the low bid by Parsons RCI Inc. exceeds the engineer’s estimate by 17.28% or approximately $14.5 million, including contingencies; and

 

WHEREAS, the Idaho Transportation Department staff has reviewed the low bid; has, in accordance with Board Policy B-14-06, Approval of Plans/Specifications/ Estimates and the Award of Construction Projects, prepared the justification to award the bid, which exceeds the engineer’s estimate by more than ten percent; and does not believe rejecting and re-advertising the project would result in cost savings nor be beneficial to the Department or the traveling public; and

 

WHEREAS, the Department has chosen to utilize the advance construction provisions of the Safe, Accountable, Flexible, Efficient Transportation Equity Act:  A Legacy for Users to fund construction of US-95, Sandpoint North and South over multiple years; and

 

WHEREAS, additional funding from the Draft FY09-13 Capital Investment Program is needed to support the award of the US-95, Sandpoint North and South contract; and

 

WHEREAS, Option 1 adjusts the District Draft Program and greatly inhibits the District’s ability to adequately maintain the existing highway system within the District; and

 

WHEREAS, Option 2, adjusts the statewide Draft Program and allows the Department to fund the construction of US-95, Sandpoint North and South with tradeoffs in other similar projects related to State Highway System expansion; and

 

WHEREAS, the Department has identified under Option 2, the expansion projects, SH-75, Shoshone, North and SH-33, Main Street Improvement, Victor, to remove from the Program to offset the difference between the low bid and the engineer’s estimate.

 

NOW THEREFORE BE IT RESOLVED, that the Idaho Transportation Board approves the award of the construction project US-95, Sandpoint North and South to the low bidder, Parsons RCI Inc., in the bid amount of $98,423,644.35; and

BE IT FURTHER RESOLVED, that the Board approves the removal of projects under Option 1 above from the Draft FY09 Statewide Transportation Improvement Program to fund the US-95, Sandpoint North and South project.

 

The consensus of the Board was to have staff pursue value engineering to reduce costs.

 

The motion passed 5-1 with Member Miller opposing.

 

Idaho State Independent Living Council. PTA Kyrias was pleased to report that Kelly Buckland, Executive Director of the Idaho State Independent Living Council, has made a generous offer to assign staffing support to Idaho’s Mobility and Access Pathway (IMAP) initiative. The Council recently received an AmeriCorps grant for staffing support to create local mobility networks focused on the needs of the independent living community. Mr. Buckland’s desire to connect the independent living community is an excellent fit with the vision of IMAP.

 

Mr. Buckland appreciated the opportunity to partner with ITD. He said transportation is a critical issue for the disabled. If citizens cannot drive, it is very difficult for them to be mobile, particularly in rural communities. He said he would be pleased to report to the Board at a future meeting on the progress of this partnership.

 

The Board members commended Mr. Buckland for his partnership and support of the IMAP vision and public transportation in general. They also applauded his leadership efforts on the Idaho State Independent Living Council.

 

2009 Strategic Plan Submittal to Division of Financial Management. Intermodal Program Manager (IPM) Pat Raino summarized Idaho Code requirements regarding strategic plans and presented ITD’s 2009 plan. Some discussion followed on the Department’s safety goals, including reporting fatalities that occur on local roads, which are not under ITD’s jurisdiction, and efforts to reduce crashes.

 

Chairman Manning thanked IPM Raino for the presentation.

 

Roadways not Candidates for Overlays. Planning Services Manager (PSM) Gary Sanderson said there are four conditions that might disqualify a pavement from receiving a thin overlay. Highways with curb and gutter may require a mill and inlay in order to match the existing gutter elevation. Highways with a minimal one-foot shoulder may not be good candidates because an overlay would further narrow the driving surface; however, some designers prefer to pave full width and slope the pavement edge onto the existing foreslope. The third category is pavements that have deteriorated beyond the point that preservation projects would not be effective. The last condition is highways that have already had two or more overlays may have reached a practical limit. PSM Sanderson estimates that overlays are not practical for 25% to 35% of the state highway system. He added that there are other remedies to address deficient pavement and that each pavement section must be analyzed for its specific conditions. In conclusion, PSM Sanderson emphasized that the goal of 82% of the Department’s pavement be in good and fair condition is a statewide goal, not a District goal.

 

Chairman Manning thanked PSM Sanderson for the report.

 

Old/New Business. Regarding the damaged overpass on I-86 in American Falls, milepost 40, Member Miller said there is a sufficient balance in the FY09 Board Unallocated Fund to pay the estimated cost of repairing the structure. Member Miller made a motion authorizing District 5 to proceed with repairs to the damaged I-86, American Falls Overpass and that Board Unallocated Funds up to $350,000 be made available to repair the structure. Member Gagner seconded the motion and it passed unopposed.

 

Member Sweeney made a motion, seconded by Member Miller, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, the Idaho Transportation Board is committed to providing to the citizens of

ITB08-29         the State of Idaho information in a timely manner relating to the discussions, materials, and

decisions of the Board; and

 

WHEREAS, the Board is desirous of memorializing this intent by formal action.

 

NOW THEREFORE BE IT RESOLVED, that the Board remains committed to providing written minutes of all meetings available to the public in accordance with Idaho Code Section 67-2344.

 

Member Blick made a motion to hold off on the design process on US-95, entire corridor, Garwood to Sagle, until the evaluation is completed on the value engineering. Member Sweeney seconded the motion and it passed unopposed.

 

Chairman Manning acknowledged CE Hutchinson’s retirement at the end of the month. He thanked CE Hutchinson for his numerous contributions to ITD and transportation. The Board members commended him for his service.

 

CE Hutchinson thanked the Board for the opportunity to serve as Chief Engineer.

 

 

            WHEREUPON, the Idaho Transportation Board’s regular monthly meeting officially adjourned at 2:40 PM.

 

 

__________________signed______________

DARRELL V MANNING, Chairman

Idaho Transportation Board

 

Read and Approved

July 10, 2008

Coeur d’Alene, Idaho